Exhibits Specialist/Exhibits Coordinator Marketing-REMOTE - Talascend

Talascend is currently seeking an Exhibits Specialist/Exhibits Coordinator for a remote contract opportunity.

DURATION: 6 months with possible extension(s)
LOCATION: Fully Remote

OVERVIEW: 

This role works with Marketing Leaders and is responsible for supporting the coordination of small to mid-size exhibition events, and working closely with our exhibit house suppliers, marketers, and association counterparts to plan and execute. The role involves coordination with our compliance workflows, billing, budget management, and overall project management. The Exhibits Specialist will project manage a variety of association sponsored exhibitions as part of the broader U.S. Events and Exhibits Team, reporting to the Senior Director, Events and Exhibits.

No travel is required for this position; This is a Fully Remote Opportunity.

PRIMARY RESPONSIBILITIES:

Key Responsibilities (include (but not limited to):

• Project manage and coordinate exhibition sponsorships with product and regional marketing stakeholders from start to finish.
• Provide internal stakeholders with best-in-class exhibit solutions that align with the marketing strategy, budget, and key objectives.
• Coordinate with lead generation specialist to implement standard ROI metric tools aligned with conference organizer and our Company to maximize tradeshow data resulting in quality leads and ROI.
• Liaison with exhibition host/organizer as primary point of contact for securing space, key deadlines, show management services, floor plans, production schedules, payment schedules, badge registration, host/venue requirements, etc.
• Manage all exhibition and event vendors including vendor quotations, invoicing, project deliverables, production timeline, on-site execution (as needed with onsite team attending) and payment.
• Support portable exhibit program (Event-in-a-Box) with supplier oversight, inventory management, billing and stakeholder support and training.
• Manage deliverables and deadlines for print and digital content working with marketers for approved brand assets in conjunction with association/conference organizer.
• Comprehensive and accurate budget management of all exhibit/event elements.
• Coordinate product shipping, transportation, catering, exhibit badges and rooming blocks when necessary.
• Coordinate with the broader Events and Exhibits team around auxiliary events/experiences in conjunction with an exhibition for seamless event planning.
• Work closely with compliance team to follow regulatory/legal protocols and workflows for the Healthcare industry.
• Support Marketing Director, Exhibits and Events with annual forecasting and reporting, special projects, and strategic planning initiatives.
• Maintain calendar of events for the region.

POSITION REQUIREMENTS: 

• 1-2 years of experience planning and implementing small to mid-size trade shows with strong understanding of the fundamentals of planning and executing a conference booth space.
• Excellent communications skills, both verbal and written.
• Proven organizational, project, and planning skills.
• Proven budget and vendor management experience.
• Ability to work through change and pivot in an evolving exhibit and event environment.
• Solution-oriented and willingness to work in an effective and professional manner with all levels of stakeholders.
• Meticulous organization and project tracking and archiving of assets, templates, event related files and folders.
• Comfortable with administrative tasks related to compliance and billing.
• Healthcare/Pharma industry experience.
• Experience with Smartsheet for budget and project management.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Pay range is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. Talascend also offers a variety of benefits including: health and disability insurance, 401(k), EAP, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, plan requirements, schedule type, and client work site mandates.

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.