Executive Support & Board Operations Liaison - East Bay Asian Local Development Corporation

Emphasizing our historic and continuing commitment to Asian and Pacific Islander communities, the East Bay Asian Local Development Corporation (EBALDC) works with and for all the diverse populations of the East Bay to build healthy, vibrant and safe neighborhoods through community development.

EBALDC is a first-generation social enterprise founded in 1975 that has consistently generated >75% of our revenue from earned income. Our businesses and programs generate revenue to support sustained social impact. We oversee a diverse range of businesses and programs, including real estate development, property management, social services, and professional services, some of which are corporate operations and others are operated as subsidiaries and through partnerships with public and private partners.

EBALDC is dedicated to building a culturally diverse and pluralistic organization committed to working in multicultural communities, and strongly encourages minorities, people of color and women to apply for our employment opportunities. EBALDC is an equal opportunity employer and makes employment decisions on the basis of merit, including the applicant’s ability to champion EBALDC mission, values and organizational culture. EBALDC wants to have the best available persons in every job. EBALDC policy prohibits unlawful discrimination on any basis protected by federal, state or local law or ordinance or regulation.

For more about our accomplishments and our mission, please visit: www.ebaldc.org

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East Bay Asian Local Development Corporation (EBALDC) is seeking one (1) Regular Full-Time Executive Support & Board Operations Liaison in Oakland, CA.

Summary: The Executive Support & Board Operations Liaison worksindependently under the direction of the CEO and EVP, HR to manage operational functions for the CEO and Board of Directors in the following areas:

• Provide proactive, high-level administrative support to the CEO, assist in managing workflow including the management and coordination of key projects.
• Manages the daily operations for the Board of Directors and is responsible for the efficient administration of the Board particularly with regard to:
  • maintaining historical corporate documents 
  • ensuring compliance with statutory and regulatory requirements and 
  • ensuring that the decisions of the Board of directors are implemented. 

In this role, we seek a highly proactive professional who can anticipate the needs of the CEO, Executive Leadership Team (ELT), and Board. The ideal candidate will streamline communication, leverage technology to automate processes, and optimize workflows by prioritizing meaningful tasks, eliminating inefficiencies, and addressing activities with an appropriate sense of urgency.

Essential Duties

CEO Support (40%)

• Optimize the CEO’s time by efficiently managing their calendar, arranging meetings, and coordinating travel logistics, including the preparation of detailed travel itineraries.
• Proactively anticipate the CEO’s needs to ensure their schedule aligns with organizational priorities.
• Manage and oversee the CEO’s briefing process by coordinating with staff and stakeholders on meeting preparation.
• Identify and implement CEO-related process improvements to enhance operational efficiency and optimize resource allocation.

Board Management (35%)

• Plan and execute board meetings (occur bi-monthly), including managing logistics, preparing materials, and ensuring timely distribution of documents.
• Schedule and maintain board and committee calendars(occur bi-monthly or more as needed), ensuring alignment with organizational goals.
• Collaborate with senior staff to produce high-quality board reports and presentations.
• Build and maintain effective relationships with key stakeholders to facilitate communication and collaboration.
• Identify and implement Board process improvements to enhance operational efficiency and optimize resource allocation.

HR Support (15%) 

• Assist HR with planning and executing quarterly all-staff meetings, employee and manager trainings, and special initiatives such as Open Enrollment.
• Manage all-staff communication calendar and communication tool; assist in drafting key communications for all-staff distribution. 
• Provide administrative support for HR program areas requiring additional assistance.
• Identify and implement HR-related process improvements to enhance operational efficiency and optimize resource allocation.
• Contribute to special projects as assigned, ensuring timely and effective completion.

ELT Support (10%)

• Support the EVP, HR by assisting with ELT-level project planning, meeting preparation, agenda setting, follow-up activities. 
• Draft, edit, format, and proofread memos, presentations, correspondence, and other documents as needed.
• Identify and implement ELT process improvements to enhance operational efficiency and optimize resource allocation.
• Perform other duties as assigned to support departmental and organizational objectives.

• ect management skills with the ability to manage big projects or program implementations, including development of clear timelines/milestones.
• Preferred Experience with Paycom, JazzHR but not required.

Required Knowledge, Skills & Abilities: 

• Experience: 3–5 years of proven success in supporting executives or organizational leaders in fast-paced, high-demand environments.
• Organizational Skills: Exceptional organization and time management, with the ability to prioritize effectively, meet competing deadlines, and manage tasks with appropriate sense of urgency.
•  Technical Proficiency: Demonstrated experience in preparing presentations, financial spreadsheets, special reports, and agenda materials. Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and shared workspace platforms like Teams and SharePoint.
• Adaptability: Capable of working independently and efficiently under minimal supervision, handling ambiguity, rapid change, and evolving priorities in a dynamic environment.
• Interpersonal Skills: Strong ability to manage relationships across all levels of an organization, with attention to detail, flexibility, and excellent interpersonal communication.
• Confidentiality and Discretion: Maintains a high level of confidentiality and professionalism in managing sensitive information and navigating difficult or confidential situations.
• Communication Skills: Exceptional written and verbal communication abilities.
• Cultural Competence: Strong multicultural sensitivity and a commitment to diversity, equity, inclusion, and belonging.
• Alignment with Mission: Strong alignment with and support for EBALDC’s mission and vision, with familiarity in related topics considered a plus.
• Professionalism Under Pressure: Exhibits a courteous, professional demeanor and the ability to remain calm under pressure or when priorities shift unexpectedly.
• Commitment to Teamwork: Willingness to occasionally work evenings, weekends, or travel (up to 10%) as needed, including attending external events and supporting other staff.

This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is passionate about contributing to organizational success.
 

Physical Demands:

Must be able to meet physical requirements of the position; these may include long periods of sitting at a desk and/or computer station; lifting items that weigh up to 20 pounds; reaching, bending and stooping within the daily routine of task and activities.  

Salary Range:

$70,000 - $80,000 annually
 

Benefits and Other Information:

EBALDC offers excellent benefit. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees.

Equal Employment Opportunity: Equal employment opportunity in full compliance with applicable law will be provided to all persons without regard to age, marital status, religion, gender, sexual orientation, gender identity, race, creed, color, national origin, mental or physical disability (including but not limited to AIDS and ARC) military or military veteran status, or other characteristics protected by law.

Diversity, Equity, and Inclusion (DEI): We believe our commitment to building healthy, vibrant and safe neighborhoods through community development is strengthened when we pursue diversity, equity, and inclusion as both agency values and practices.
 

**All candidates will be subject to a background check as a condition of employment**

Please NO PHONE CALLS!

EBALDC is an EOE Employer

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