Executive Secretary - Axe Staffing & Recruiting

Overview:

Our client, a prestigious Decentralized Autonomous Organization (DAO) at the forefront of innovation and investment, is seeking a highly organized and efficient Executive Secretary. This role is critical in providing administrative support to ensure seamless operations and effective communication within the association and the fund. The ideal candidate will possess excellent communication skills, meticulous attention to detail, and a robust understanding of finance and business management.

Responsibilities:

• Meeting Organization: Coordinate and prepare all internal meetings and business activities for the association and the fund, ensuring all logistics are in place.
• Documentation: Take detailed meeting minutes and draft business correspondence, maintaining high standards of accuracy and professionalism.
• Key Contact: Serve as the primary liaison between the association, the fund, and third parties, facilitating smooth communication and collaboration.
• Query Management: Assist with queries and requests, ensuring timely and accurate information delivery and response.
• Decision Support: Support board members and fund management by collecting and organizing information, reviewing contracts, ensuring document compliance, and managing document archiving.
• Confidentiality: Maintain the confidentiality of all relevant information and business secrets, safeguarding the integrity of the association and the fund.

• Educational Background: Bachelor’s degree or higher in finance, law, business management, or related fields.

• Professional Experience: Proven experience in secretarial work within well-known family offices, funds, investment banks, or multinational companies.
• Language Skills: Excellent communication and writing skills in English.
• Operational Knowledge: Familiarity with the daily operations and management of family offices, venture capital (VC), and private equity (PE) funds.
• Skills and Abilities: Result-oriented mindset with strong execution and learning abilities.