Executive Secretary at Anderson Dahlen

Why ADI?

For 75 years, Anderson Dahlen has provided world-class metal fabrication and equipment integration services to leading companies in a wide variety of industries:

• Food Processing
• Industrial
• Pharmaceutical
• Vacuum (Applied Vacuum Division)

Contract manufacturing for OEMs, engineering support and design-build capability for custom projects. From components to fully integrated equipment, our uniquely effective Project Management process helps us continuously shape bright ideas into brilliant results. ISO 9001:2015 certified; ASME, AWS and PED compliant.

Anderson Dahlen is proud to have become part of the Gray family of companies in September 2020. Gray Inc. is a family-owned, fully integrated service provider specializing in engineering, design, construction, and smart manufacturing. This acquisition provides Gray new capabilities for stainless-steel manufacturing of key critical equipment for the Food and Beverage industry. It also expands Anderson Dahlen's resources to serve customers in the Food, Pharmaceutical, Industrial, and Vacuum Technology markets.

PRIMARY OBJECTIVE OF THE POSITION:

The Administrative Assistant serves as a first point of contact for all visitors and employees in the organization. Essentially, this role is the face of the organization. This will include a wide variety of clerical and administrative duties for several departments as directed by a supervisor.

MAJOR AREAS OF ACCOUNTABILITY:

• Professionally greet visitors and check them in/out of the organization.
• Answer and route phone calls throughout the organization.
• Monitor incoming emails to Accounts Payable inbox and response/forward as appropriate.
• Aid in the Accounts Payable process to intake paperwork and scan the documents within the system.
• Support customer or client visits including but not limited to order lunch/dinner, preparing meetings rooms, and supporting internal team members while clients/customers are on-site.
• Completing office administrative duties such as scanning, filing, and digitally attaching documents to records.
• Performs a wide variety of clerical activities including general office responsibilities, data entry, and other tasks to ensure the success of all upstream processes.
• Supports the Human Resources Department.
• Provides administrative support for the Leadership Team.
• Other duties as assigned.

QUALIFICATIONS FOR ENTRY:

• High school education, or equivalent.
• Clerical and administrative skill level gained from at least 3-5 years of related experience, preferred.
• Proficient within Microsoft Office: Word, Excel, Outlook, and Power Point.
• Detail oriented with strong planning and monitoring skills.
• Ability to relate well to others and gain the respect of employees.
• Working knowledge of computers, general office equipment and their functions.
• Demonstrated ability to handle multiple and varied projects.
• Good communication skills.
• Displays a positive attitude and a strong desire to learn and grow.
• Ability to work independently.

PHYSICAL REQUIREMENTS:

Anderson Dahlen fosters a manufacturing type environment. This position will primarily involve operating a computer at a desk in an office environment.

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