Executive Secretary / Executive Administrative Assistant, Senior (PMA – 262) - AM Pierce and Associates

Who We Are: AM Pierce & Associates and Applied Technologies Group (ATG), a wholly owned subsidiary of AM Pierce and Associates, is a woman-owned small business providing Engineering & Research, Cyber, C5ISR, Program & Acquisition Management services and solutions to a diverse government and industry client base. We are a stable and growing company who offers our employees a rich benefits package, supportive and flexible work environment, and the opportunity to work with experts in their field.

For more information about AM Pierce & Associates, please visit our website at www.ampierce.com.

The Position: We are looking for a candidate who will be performing the role of an Executive Secretary / Executive Administrative Assistant - Senior, supporting PMA-262, the Triton Program Office.

The Location: Patuxent River, MD

The Work Environment: On-Site

The Description:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

• Maintain PM and DPM's appointment schedule by planning and scheduling meetings, de-conflicting calendar/meeting discrepancies, printing and posting daily calendars outside the PM and DPM's office.
• Responsible to kick off Daily Sync with announcements/updates.
• Responsible for answering both the PM and DPM office phone lines from incoming calls and inquiries, and checking PM's voicemail before relaying messages to the PM.
• Ensure PM and DPM read-ahead briefs and documents are printed for their advance review as needed.
• Coordinate with PEO (U&W) on schedules and availability of staff as needed.
• Download and send out Triton Leadership RAH's to distro list.
• Schedule conference rooms for Leadership in B4023.
• Send Public Release requests to PAO for approval.
• Responsible for all document routing for 262 internally through the program office as well as PEO (U&W).
• Manage and schedule PM and DPM's travel via DTS including ticketing, creating itinerary packets with detailed information on flights, hotel, rental cars, maps, and other travel related details. Process vouchers post travel for expedited reimbursement.
• Manage other travel related tasks such as Government Travel Credit Card (GTCC) tracking and renewal of Official Passports, schedule Pentagon parking requests and workspace(s) at the Washington Liaison Office (WLO) during Pentagon meetings and process local vouchers for expedited reimbursement.
• Submit IATP and APACS requests for foreign travel.
• Responsible for ordering frames, mattes, and images for farewell photos.
• Book the Batrack conference room for TS/SCI level meetings.
• Set up classified VTC's as well as Teams meetings for Leadership.
• Manage Base Access Security Information Control System (BASICS) II form for visitors meeting with leadership, as well as Joint Personnel Adjudication System (JPAS) requests as needed.
• Mail FITREPs
• Assist in managing Teams channel access.
• Submit NAVAIR Help Desk Tickets for Phone issues, voicemail resets, submitting SAAR-N's for SIPR tokens, and audio/video conference requests (both classified & unclassified
• Responsible for military personnel reporting to urinalysis requests, providing final response to PEO (U&W), and PERSTEMPO (Monthly military travel) trackers.
• Schedule appointments for professional photographs at the Photo Lab.
• Maintain updated Leadership Recall Cards for both content and printing/laminating.
• Schedule weekly calendar review with PM, DPM and Ops/Integrator Lead.
• Order Military soft flight suit and hard name tags for all new military personnel.
• Responsible for all PMA-262 incoming and outgoing mail for BLDG 4023

Education & Experience:

• Ability to obtain and maintain a DoD Secret Clearance, required.
• Master's degree in a relevant discipline.
  • ALLOWABLE SUBSITIUTIONS:
    • Bachelor's degree with four (4) years of additional work experience or
    • Associate's degree with six (6) years of additional work experience or
    • High School Diploma / GED with ten (10) years of additional work experience.
  • Ten (10) or more years of experience performing duties described in the description.

Travel:

• On some occasions, the employee may be required to drive to offices or buildings near the work site. In rare occasions, travel may be required.

AM Pierce & Associates, as well as its subsidiaries, invests in its employees beyond just compensation. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. AM Pierce & Associates, as well as its subsidiaries, also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including:

• Medical, Dental and Vision Insurance
• Life and Accidental Death & Disability Coverage
• Traditional 401(k) and ROTH 401k Retirement Plans
• Discretionary Profit-Sharing Program
• Paid Time Off and Holidays
• Professional Development Opportunities
• Incentive Programs, Awards and Recognition
• Employee Assistance Program
• Will Preparation
• Identity Theft Protection & Legal Support
• Referral Program
• Voluntary Accident, Critical Illness, and Hospital Indemnity Coverage
• Pet Insurance
• Norton Life Lock
• HSA and FSA plans

The specific program and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, Full or Part-time status, and the applicability of collective bargaining agreements.

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. AM Pierce & Associates, as well as its subsidiaries may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

AM Pierce & Associates, as well as its subsidiaries, complies with all Federal and State laws and regulations concerning Affirmative action and workplace equal opportunity. In further detail, AM Pierce & Associates, as well as its subsidiaries, does not discriminate in employment decisions (to include applicants and employees) based on race, color, religion, sex, genetic information, sexual orientation, gender identity, national origin, disability or protected veteran status. AM Pierce & Associates, as well as its subsidiaries, takes affirmative action to ensure that equal opportunity is provided in all aspects of employment. AM Pierce & Associates, as well as its subsidiaries, does not take adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or the pay of their co-workers.

If you require reasonable accommodations to apply for a position with AM Pierce & Associates, as well as its subsidiaries, through its online applicant system, please contact AM Pierce & Associates Human Resources Department at (240) 718-3800 or email us at hr@ampierce.com.

If your background meets the qualifications of the position, please submit your resume and salary requirements to careers@ampierce.com or submit an application online at AM Pierce & Associates Careers or Applied Technologies Group Careers.

AM Pierce & Associates, as well as its subsidiaries, verifies employment eligibility through E-Verify.

This is a non-management position.