Executive Secretary (11090) at USPRO

Executive Secretary
Nashua, NH
Duration: 3 months


Required Qualifications and Job Description:

• Works under general direction where guidelines are not established to take dictation, transcribe and type supervisor's memos, correspondence, and special reports, of a highly confidential nature.
• Receives, screens and directs telephone calls, answers inquiries and transmits instructions in executive s absence.
• Compiles and maintains files and records of memos, correspondence, reports, etc. containing highly confidential information.
• Composes correspondence covering non-standard situations for executive s signature, and may reply to routine correspondence in supervisor s name.
• Meets callers and arranges appointments for effective use of executive's time. Assembles necessary material for executive s meetings, and records discussions, minutes of meetings, etc. at request of executive.
• Compiles special reports, conducts special projects, and performs administrative duties as required to relieve manager of administrative details.
• Contacts management, peers, and outside individuals to obtain, furnish and/or exchange complex information.
• Establishes office systems to increase and/or enhance efficiency.
• Handles travel arrangements and itineraries and recommends options as necessary to more effectively schedule executive s time.
• May be required to operate a Word Processor to facilitate the accomplishment of responsibilities.
• May direct lower level clerical employees.
• Performs other duties and responsibilities as required.
• Proficiency in all of the Microsoft suite of tools such as Word, Excel, and PowerPoint - several years experience with these tools.
• Requires an Associate s Degree in Secretarial Sciences or equivalent and four (4) years of directly related experience; or a High School education plus up to one (1) year specialized instruction and six (6) years experience.