Executive Secretaries and Administrative Assistants - Nexus Staff
Renssealer, NY 12144
About the Job
Job Title: Administrative Assistant I
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 52 Washington St, Rensselaer, NY 12144
Job Duration: 2 Years
Closing: 03/29/2024
Minimum Education:
- High school diploma or high school equivalency diploma
Work Experience:
- Two years of experience in administrative support, including:
- Use of office software (e.g., email, word processing)
- Provision of customer service
- Business writing
- Management of an office
Job Duties:
- Open, read, route, and distribute incoming mail or other materials
- Answer telephone calls, take messages, and transfer calls as necessary
- Greet visitors and handle inquiries or direct them to the appropriate individuals
- Track and coordinate assignments
- Set up and manage filing systems, both paper and electronic
- Schedule and confirm appointments for clients, customers, or supervisors
- Coordinate conferences, meetings, or special events
- Complete forms in accordance with agency procedures
- Make copies of various documents and distribute them to appropriate staff
- Compose, type, and distribute meeting notes, correspondence, and reports
- Provide services to customers, such as order placement or account information
- Review work for correct spelling, grammar, and adherence to office format policies
- Manage projects or contribute to committee or team work
- Mail various items and prepare packages for shipping
- Order and distribute supplies
- Create conference or event materials such as flyers or invitations
- Establish work procedures or schedules and keep track of the daily work of clerical staff
- May supervise other clerical staff and provide training and orientation to new staff
- May take meeting minutes and prepare material from dictation
Preferred Skills:
- Proficiency in various information technology applications such as email, database, spreadsheets, and word processing
- Ability to operate office equipment such as printers, scanners, and copiers
- Experience with scheduling and event calendars
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Previous experience in project management or team collaboration is a plus
Misc. Information:
- Work Hours: Monday - Friday, 9:00 am - 5:00 pm
- Free parking facility available
- Public transportation: CDTA buses
- Training will be provided
- Interviews will be conducted in person or online based on the availability.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff