Executive Secretaries and Administrative Assistants - Nexus Staff
New York, NY 10005
About the Job
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 28 Liberty Street, New York, NY 10005
Job Duration: 3 Months
Closing: 10/15/2024.
Minimum Education & Experience:
- Preferred Education: Bachelor's Degree.
- Required Experience: At least one year of office experience with competency in Microsoft Excel, Outlook, Word, and data entry.
Job Duties:
- Check filings for deficiencies and communicate with submitting attorneys as necessary.
- Calculate filing fees, issue ID numbers, and scan paper submissions.
- Update internal databases and save files to the shared drive following file-naming conventions.
- Download files from the cloud, copy files from emails, and rename PDFs per office protocols.
- Maintain accurate data entry into spreadsheets to ensure filings are easily retrievable.
- Create and organize electronic folders, save files, and add necessary notes to the database and spreadsheets.
- Use email templates to notify attorneys of deficient filings and follow up when needed.
Key Skills & Abilities:
- Excellent time management and organizational skills.
- Detail-oriented with the ability to catch errors, inconsistencies, and incomplete work.
- Strong proofreading skills and ability to follow office policies and procedures.
- Proficient in managing large volumes of electronic files and avoiding file commingling.
- Ability to rename and manage PDF files, drag and drop, copy/paste files into folders, and create new folders.
- Proficiency in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook.
- Strong communication skills, including editing email templates and asking questions when clarification is needed.
Misc. Information:
- Shift timing: Monday to Friday, 9 am to 5 pm.
- No free parking facility available.
- Several subway lines and express buses are in close proximity to worksite location.
- Interview will be Conducted in person at 28 Liberty St, NYC.
- Training will be provided upon hire.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff