Executive Secretaries and Administrative Assistants - Nexus Staff
New York, NY 11746
About the Job
Job Title: Administrative Assistant
Employment Type: Full Time
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 197 Half Hollow Road, Dix Hills, NY 11746
Job Duration: 1 Year
Closing: 01/19/2024.
Minimum Education:
- High School diploma or high school equivalency diploma.
Work Experience:
- Two years of experience in administrative support, including the use of office software (e.g., email, word processing), provision of customer service, and business writing.
Job Duties:
- Collaborate with Nursing and other department staff to ensure timely coordination and completion of Nursing office and facility functions.
- Maintain time and attendance systems and records for Nursing and facility staff.
- Maintain and file documentation in the clinical record.
- Answer telephone, provide information to callers, take messages, and transfer calls to appropriate individuals.
- Open, read, route, and distribute incoming mail or other materials.
- Track and coordinate assignments.
- Use various information technology applications, both internal (e.g., email, time and attendance system, databases, spreadsheets, word processing) and external (e.g., survey monkey, various website applications).
- Operate office equipment such as printers, scanners, and copiers; arrange for repairs when equipment malfunctions.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Maintain scheduling and event calendars.
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
- Make travel arrangements for staff and create/submits travel expense reports.
- Compose, type, and distribute meeting notes, correspondence, and reports.
- Search for information using various sources, including the internet.
- Order and distribute supplies.
- Create conference or event materials such as flyers or invitations.
Preferred Skills:
- Proficiency in using various information technology applications, both internal and external.
- Operation of office equipment, including printers, scanners, and copiers.
- Coordination of conferences, meetings, and special events.
- Strong business writing and communication skills.
- Ability to multitask and prioritize assignments efficiently.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Misc. Information:
- Service Schedule: Monday through Friday, 8:00 am - 4:30 pm.
- Free Parking facility available.
- Suffolk bus transportation facility available and the closest stop is not near the facility.
- SCPC will provide orientation, including a general facility orientation, fire safety, infection prevention/control, and training in the requirements of the privacy and security provisions of HIPAA and the New York State Mental Hygiene Law.
- The selected candidate shall respect the confidential nature of all information, including patient's protected health information.
- Interviews will be conducted with the department head and possibly one other.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff