Executive Secretaries and Administrative Assistants - Nexus Staff
New Rochelle, NY 10801
About the Job
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 145 Huguenot Street, New Rochelle, NY
Job Duration: 2 Years
Closing: 03/26/2024.
Minimum Education:
- High school diploma or equivalent
Work Experience:
- Excellent knowledge of Microsoft Office, specifically Word and Excel
- Experience with tracking and database systems required for completion of essential tasks
- Familiarity with health care facility surveillance and complaint incidents
- Prior experience working in the NYSDOH MARO Nursing Home Program is preferred
Job Duties:
Administrative Assistant (#1):
- Complete mandatory Federal (CMS) reports and data entry tasks for Federal reimbursement and RO compliance.
- Create and maintain files according to Federal and NYS requirements.
- Enter Survey Data in Aspen Central Office electronic Federal reporting system.
- Create survey letters to providers and track survey event status in the Federal system.
- Process FOIL requests, including identifying, retrieving, copying pertinent documents, and drafting/submission of letters to Records Access Office.
- Process and log mail, fax, and scanned documents.
- Organize, bind, file, and purge survey documents per DOH policies.
- Create electronic survey shells and prepare paper survey document packets.
- Generate CON and project reports and maintain data.
- Maintain survey tracking log.
- Maintain adequate office supplies for administrative and survey staff.
- Provide main reception desk coverage.
- Make call downs to providers, gathering information and reporting per CO and RO requests.
Administrative Assistant (#2):
- Complete mandatory Federal (CMS) reports and data entry tasks for Federal reimbursement and RO compliance.
- Enter Survey Data in Aspen Central Office electronic Federal reporting system.
- Create survey letters to providers and track survey event status in the Federal system.
- Communicate via phone with complainants, providers, public, and staff.
- Process FOIL requests, including identifying, retrieving, copying pertinent documents, and drafting/submission of letters to Records Access Office.
- Process and log mail, fax, and scanned documents.
- Organize, bind, file, and purge complaint survey documents per DOH policies.
- Print and distribute Complaint Intake reports.
- Process DLA responses by identifying, retrieving, and transmitting documents/letters.
- Maintain complaint investigation tracking log.
- Provide main reception desk coverage.
Preferred Skills:
- Familiarity with ASPEN System, Health Commerce System (HCS), NYSECON, HFIS, and E-POC
- Candidates should be comfortable communicating with complainants, providers, the public, and staff.
- Candidates must adhere to Federal and NYS requirements and DOH policies regarding file maintenance, document organization, and reporting.
- The successful candidates will work closely with regulatory compliance officers to ensure the smooth operation of surveillance activities and complaint investigations.
- Detail-oriented with strong organizational skills
Misc. Information:
- Work shift: Monday – Friday; 8:45 am-4:45 pm.
- Paid parking facility available at this location
- This position involves maintaining compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
- Two Administrative Assistant positions are available, each with slightly different duties.
- Interviews will be conducted in person or online based on the availability.
- Training will be provided
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff