Executive Secretaries and Administrative Assistants - Nexus Staff
Buffalo, NY 14202
About the Job
Job Title: Administrative Assistants
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% On Site
Location: 584 Delaware Ave, Buffalo, NY 14202
Job Duration: 15 Months
Closing: 03/01/2024.
Minimum Education:
- High school diploma or equivalent required; Associate's degree or vocational training preferred.
Work Experience:
- Previous general office experience preferred.
Job Duties:
- Provide administrative support to the Division of Vaccine Excellence, primarily assisting staff conducting compliance site visits at registered Vaccines for Children providers
- Interact via telephone with the public, healthcare providers, school nurses, and government staff at federal, state, and local levels
- Answer phones and direct callers to appropriate personnel
- Maintain electronic calendars and schedule meetings, conference calls, and webinars
- Make travel arrangements for staff
- Perform typing, photocopying, scanning, and formatting/editing of reports and documents
- Manage incoming mail and maintain electronic and hard copy files
- Log data into tracking systems as required
Preferred Skills:
- Strong proficiency in Microsoft Office software, including Excel, Word, PowerPoint, and Outlook
- Excellent written and verbal communication skills
- Ability to work independently, manage multiple assignments, and prioritize workload effectively.
- Strong organizational skills and attention to detail
Misc. Information:
- This is a full-time position, requiring 37.5 hours per week during regular business hours.
- Work hours will typically start between 8:00 AM and 9:00 AM and end between 4:00 PM and 5:00 PM.
- The role involves interaction with a variety of stakeholders, including the public, healthcare providers, and government personnel.
- Parking at the location is free.
- Interviews will be conducted in-person or online based on the availability.
- Training will be provided to the selected candidate.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff