Executive Secretaries and Administrative Assistants - Nexus Staff
Albany, NY 12206
About the Job
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 875 Central Ave, Albany, NY 12206
Job Duration: 2 Years
Closing: 09/24/2024.
Job Duties:
- Preparing reports and handling information requests.
- Performing clerical functions, including preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Acting as the immediate supervisor's representative when interacting with the public and other State executives.
- Screening incoming correspondence, referring to appropriate staff, and ensuring timely responses.
- Formatting documents in Microsoft Word and Excel.
- Receiving and processing mail, as well as faxing, scanning/photocopying, emailing, and uploading documents.
- Data entry and maintaining paper and electronic filing systems.
- Scheduling meetings and managing daily schedules for team members.
- Supporting an internal Personnel Database in Access while maintaining strict confidentiality.
- Troubleshooting staff issues, including IT-related matters.
Candidates must be dependable, detail-oriented, and highly motivated, with the ability to work in a fast-paced, high-volume office environment. The successful candidate should be adaptable to changing deadlines and priorities and possess excellent organizational and communication skills, including proper grammar, punctuation, and business communication.
Minimum Qualifications:
- High school diploma (or equivalent).
- At least two (2) years of experience in a professional office setting.
- Proficient in Microsoft Office, particularly Word and Excel.
- Ability to enter and extract data from electronic databases.
- Ability to work both independently and as part of a team with diverse personalities.
- Strong organizational skills, with the ability to manage multiple shifting priorities and create organized reports.
Preferred Qualifications:
- Certification in Microsoft Office products.
- Experience with LATS and Access databases.
- Familiarity with computer information systems and programming.
- Experience with the New York State Department of Health recruitment process.
Misc. Information:
- Monday to Friday; 9am - 5pm
- Free parking facility available.
- Interviews conducted in person or online based on the availability.
- Training will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff