Executive Secretaries and Administrative Assistants - Nexus Staff
Albany, NY 12206
About the Job
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 875 Central Ave, Albany, NY 12206
Job Duration: 2 Years
Closing: 10/04/2024.
The New York State Department of Health, Office of Aging and Long-Term Care (OALTC) is seeking to fill an administrative assistant position to support the: Center for Long-Term Care Licensure Planning & Finance; Center for Aging & Long-Term Care Finance and Supports and the Center for Master Plan for Aging.
Minimum Qualifications
- High school diploma (or equivalent).
- Minimum of 2 years of experience working in a professional setting.
- Excellent working knowledge of Microsoft Office, specifically Word and Excel.
- Ability to work independently and in a team environment.
- Ability to handle multiple shifting priorities.
- Experience in data entry and extracting data from electronic databases.
- Good organizational skills and effective communication with healthcare professionals.
- Prior experience working for the New York State Department of Health.
Preferred Qualifications
- Bachelor's degree.
- Familiarity with various healthcare entities, including healthcare institutions.
- Knowledge of the Health Commerce System and the Statewide Financial System.
Job Responsibilities
- Maintain various tracking and database systems.
- Prepare correspondence, reports, and other written materials.
- Answer phone calls related to policies or procedures and direct them to appropriate staff.
- Set up and coordinate meetings for senior staff.
- Receive and process mail and fax documents; perform faxing and photocopying tasks.
- Data entry and maintaining both paper and electronic filing systems.
- Support daily operational functions in a fast-paced, high-volume office environment.
- Demonstrate dependability, attention to detail, and motivation to handle shifting assignments as deadlines and priorities change.
- Apply knowledge of office administration and management, including proper grammar, punctuation, spelling, and business communications.
- Take notes accurately during meetings and discussions.
Misc. Information:
- Monday to Friday; 9am - 5pm
- Free parking facility available.
- Public transportation options via CDTA are available nearby.
- A deposit of $13 will required to be paid as state badge fee.
- Interviews conducted in person or online based on the availability.
- Training will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff