Executive Project Assistant - Chief Clinical Officer at WellPower - All External Jobs

Wellpower provides you with the support you need to help you develop a career in helping others succeed. We innovate, adapt, and leverage the diverse perspectives of the people on our team and the people we serve in everything we do.

Wellpower values and is strengthened by diversity. We are committed to ending bias and discrimination in our community and ensuring equity within all aspects of our organization. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment, transfer, or promotion opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Position Summary: We are seeking a highly organized, motivated, and proactive Executive Project Assistant to join our team and provide exceptional support to the Vice President, Chief Clinical Officer (CCO). This position will involve typical C-Level Executive Assistant duties, including managing the CCO's calendar and email, scheduling meetings, coordinating, and managing departmental projects, and ensuring efficient and seamless operations within the office of the CCO. With your expertise, you will coordinate, monitor, and meticulously plan every assigned project, evaluating progress and creating milestones. Your innovative mindset will shine as you identify game-changing solutions and collaborate closely with leadership and executive support across the organization to make impactful recommendations. Success in this position requires an unwavering commitment to organization and flawless time management. You will thrive in an environment that empowers you to make independent, strategic decisions, showcasing your exceptional judgment and initiative.

Location:  3401 Eudora St

Learn More About Wellpower:

Pay Range & Benefits:

Starting Salary: 60,350 - $71,000/year

Wellpower is committed to fair and equitable hiring with salaries based on relevant factors, such as work experience, education, and certification/licensure (rather than wage history). Toward the principle of equal pay for equal work, we post and hire within defined hiring salary ranges.  We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.

All full-time, benefits eligible employees will be eligible for WellPower's benefits plan. For a full description of benefit offerings, please visit: https://wellpower.org/workplace-of-choice/.

Responsibilities & Duties:

· Manage administrative responsibilities for the Vice President/CCO including calendar management, note-taking, and follow-up, ensuring efficient scheduling, preparation, and prompt action on important tasks.

· Provide administrative support for Clinical Services programs and projects.

· Act as a strategic partner, providing valuable recommendations on prioritizing competing tasks and high-priority items, contributing to the executive's effectiveness.

· Proactively manage information flow in a timely and accurate manner, ensuring access to relevant and up-to-date data for informed decision-making.

· Collaborate across the Clinical Services team and the broader organization to identify, prioritize, and implement strategic projects and process improvements, fostering a culture of continuous improvement and efficiency.

· Act as a liaison between the Clinical Services team and other departments, fostering effective communication and collaboration across the organization.

· Research and manage team projects, facilitating excellent communication, resource coordination, and schedule management, resulting in successful project outcomes.

· Develop and execute effective communication strategies that are strategic, consistent, and coordinated, ensuring clear and impactful messaging within the Clinical Services team and across the organization.

· Proactively manage office supplies, services, and catering needs, ensuring a well-equipped and functional work environment.

· Maintain strict confidentiality and discretion in handling written, electronic, and oral communications of a confidential nature, fostering trust and professionalism.

· Coordinate travel arrangements as necessary

· Coordination of agenda and minutes for monthly clinical & medical staff meeting and any other meetings determined by the CCO.

· Coordinate and collaborate with other administrative staff throughout the organization. Provide back-up coverage for the other Executive Project Assistants.

· Participate in monthly Executive Project Assistant Meetings.

· Promote cultural proficiency in all aspects of the organization's functions and programming.

· Maintain a trauma informed environment of well-being

· Embrace new challenges and opportunities, taking on any other duties as assigned.

Requirements & Qualifications:

Education:

• Bachelor-level degree relevant to healthcare, non-profit, communications, project management, or relevant field required

Experience:

• Three or more years' experience of C-Level administrative experience, or related work.
• Prior project management experience strongly preferred.
• Prior experience related to healthcare, non-profit, or social work preferred
• Experience with various software such as: Asana or other Project Management software

SKILLS AND COMPETENCIES:

· Exceptional interpersonal, communication and outreach skills with the capacity to respond quickly and effectively for collaboration and shared activities.

· The ability to make plans and follow through, organize tasks and meet deadlines.

· Creative thinking and problem-solving skills, as well as the ability to implement action plans.

· Exceptional organization skills; detail-oriented.

· Adaptable; able to balance priorities and be flexible in a changing environment.

· Use initiative and independent judgment; think critically through situations or circumstances that allow autonomous work.

· Strong work ethic reflecting accountability, responsiveness and commitment to the mission of WellPower.

WORKING CONDITIONS:  Hybrid work environment with a combination of in-office (2-3 days per week) and remote responsibilities. May require occasional evening or weekend hours. 

Why else might you want to consider working at WellPower?

• Named Top Workplace - we have been named a Top Workplace by the Denver Post for ten consecutive years
• Champion Social Justice Causes - we are committed to ending anti-Black racism in our community
• 9 Paid Holidays – including Juneteenth, Martin Luther King Jr. Day and more
• Robust Benefits Package – our benefits start at 30 hours per week and include medical, dental, and vision insurance, and a retirement match
• Employee Resource Groups – our ERG's offer a chance to connect, address workplace challenges and get support from individuals who share similar characteristics or life experiences
• Gainsharing – we offer a bonus to employees if the organization meets certain requirements for the year
• $52,000/year minimum wage for all employees – we believe that our employees should earn a livable wage conducive to the cost of living in Denver, Colorado
• Free Licensure Supervision – for LCSWs/LPCs/LMFTs
• Sports Leagues – we offer a variety of activities for our employees, including bowling, dragon boat racing, volleyball leagues, and more.

Tuberculosis (TB) screening, testing  -  TB  screening and testing, is required and must be completed prior to hire ( i.e., preplacement), and maintained during employment.

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