Executive Personal Assistant to CEO at Pocketbook Agency

1907

We are seeing a talented and passionate individual to support the CEO of a portfolio of successful consumer lifestyle brands. This individual will plan and execute high-end corporate, private, and social events. The ideal candidate must have an exceptional eye for aesthetics, and the ability to curate bespoke dining experiences at the highest level. The ideal candidate will also have a deep understanding of the luxury market, impeccable taste, and the skills to deliver flawless events. While the main focus is to support the CEO, this individual will also support the CFO as needed.

Responsibilities:

• Act as a personal assistant when necessary, house management, dining reservations, hotels, events, errands, all events business and personal, travel etc.
• Complete a broad variety of administrative tasks including managing an active calendar, completing expense reports, placing promo orders, composing and preparing confidential and time-sensitive correspondence and some personal related duties.
• Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Communicate directly, and on behalf of the Executives as necessary.
• Follow up and manage business contacts made by the Executives and support the cultivation of ongoing relationships.
• Maintain a high-level of confidentiality in all areas of discussion with the Executives.
• Support the Executives in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing.
• Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed.
• Take meeting minutes and submit them in a timely manner.

Requirements and Qualifications

• Bachelor’s degree required.
• Must have 5-8 years of Executive Assistant experience.
• Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat.
• Expert-level written and verbal communication skills, analytically minded, attention to detail.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
• Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters.
• Ability to take initiative and anticipate tasks and needs of the Executives.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information with discretion, be adaptable to various competing demands.

Schedule:

This is a full-time position in office. Days and hours of work generally are Monday through Friday, 8:00 a.m.-5:00 p.m. On call as necessary for special events. Any required travel is primarily local during the business day with some exceptions from time to time.

Location & Office Structure

This is an in-office hybrid position, mandatory 4 days per week in office, in Irvine, CA.

Compensation

$120,000 depending on experience, plus opportunity for annual bonus.

Benefits and Perks

• Complimentary chef prepared breakfast and lunch provided Monday – Thursday
• Generous product gift program and all brand discounts
• Company bonus program
• 5 year and 10-year Anniversary gifts to Hawaii and other desirable destinations
• Wellness program, including but not limited to in-office gym and group fitness classes
• Medical, Dental, Vision insurance, company paid life insurance, 401k with employer
• 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
• Paid beach and giveback days, biannual team building events and other in person celebrations
• Dog friendly office