Executive / Personal Assistant - Pacifico Energy Group

Summary: We are seeking a highly organized and proactive Executive Assistant/Personal Assistant to support the owner of our family office. This role requires a detail-oriented individual who can handle a diverse range of responsibilities, from managing business activities to attending to personal needs. The ideal candidate will possess exceptional communication skills, a high level of discretion, and the ability to work independently.

Executive Support:

• Manage the owner’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare and organize meeting materials, agendas, and presentations.

• Coordinate communication and correspondence, including emails, phone calls, and written documents.

• Conduct research and provide summaries or reports as needed.

• Assist in the preparation and review of documents, contracts, and agreements.

• Handle confidential information with the utmost discretion and professionalism.

• Act as the first point of contact with outside parties, representing the owner in a professional manner.

Personal and Family Support:

• Manage personal errands and tasks, including shopping, reservations, and event planning.

• Organize parties and events, ensuring all details are meticulously handled.

• Coordinate household staff and services, ensuring smooth day-to-day operations.

• Assist with family-related activities and events, maintaining a flexible and responsive approach.

• Purchase and send gifts on behalf of the owner.

• Remind the owner of important tasks and deadlines.

• Sort and respond to mail as needed.

• Plan and coordinate domestic and international travel for the owner and family members, including flights, accommodations, private plane arrangements, transportation, and itineraries.

• Ensure all travel plans align with business and personal schedules.

• Prepare and organize travel documents, including visas, passports, and travel insurance.

• Assist with scheduling and coordinating children’s activities, appointments, and school events.

• Maintain an up-to-date family calendar, ensuring all family commitments are met.

• Communicate with educational institutions, extracurricular activity organizers, and other relevant parties as needed.

• Provide driving services as required.

Charity Work:

• Assist with organizing and managing the owner’s involvement in charitable activities and events.

• Bachelor’s degree or equivalent experience.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to handle sensitive information with integrity and confidentiality.

• Strong problem-solving skills and the ability to adapt to changing priorities.

• Professional demeanor and the ability to interact with high-profile individuals.

• Valid driver’s license and reliable transportation.

Preferred Qualifications:

• Experience in a family office or similar environment.

• Familiarity with financial and investment management processes.

• Multilingual abilities are a plus.

Working Conditions:

• Full-time position with after-hours availability required.

• Travel may be required for business and personal matters.