Executive/Personal Assistant at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Our client, a non-profit organization located in Morningside Heights, seeks a temp to perm Executive Assistant to join their team! This role is remote through August and then will switch to a 3/2 hybrid (plus traveling with the team ~1x a month). The standard daily hours are 10am-6pm (flexibility for OT when they have events). This role starts ASAP with an open-ended temp contract. Reporting to the org's Co-Founder, the LTT EA/PA will be responsible for day-to-day execution of administrative tasks and projects. The LTT EA/PA will serve as the key point of contact for all scheduling and calendar management on behalf of the Co-Founder as well as other activities that further the preservation of the Co-Founder's time. Hourly pay rate while temping is $37-42.00/hr DOE.
Duties and Responsibilities include, but are not limited to:
- Scheduling appointments and maintaining calendars of the Co-Founder;
- Assisting in the management of accounts (primarily email accounts);
- Developing travel itineraries and agendas including scheduling flights, arranging other transportation and book accommodations;
- Managing the expense reporting using Expensify platform;
- Dealing with complex, multi-layered communication with various organization partners and collaborators;
- Meeting logistics (securing meeting space, working with university partners/community partners on relevant event logistics for Co-Founder etc.)
- Assistance with personal matters (ie. scheduling a doctor's appointment or making sure Kim's AAPF calendar doesn't conflict with her Columbia calendar).
- Traveling with the team for events!
The Ideal Candidate should have:
- Strong organizational, multi-tasking, and prioritizing skills;
- Effective written and oral communication skills;
- Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-intensity, fast-paced environment;
- Ability to execute projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans;
- Proficiency in Microsoft Office and Google Suite;
- Experience with timekeeping systems;
- Demonstrated ability to schedule appointments and meetings;
- Experience in interpersonal communications;
- Commitment to updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; and participating in professional organizations.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
37 - 42 /hour