Executive Personal Assistant at Society Staffing

Executive Personal Assistant

Division: Administrative
Req ID:R4600525123 
Location: Boston, MA 02210
Salary: $90,000 - $120,000

Schedule: Monday – Friday
Hours: Regular office hours (In-office support is required)
Benefits: Comprehensive benefits package, including health insurance, PTO, sick days, and discretionary bonuses based on performance.

Position Overview

The Executive Personal Assistant will provide high-level personal and administrative support to a private family office and assist the management team. This dynamic role requires exceptional organizational skills, discretion, and the ability to manage diverse tasks in a fast-paced, private office setting.

Responsibilities

• Serve as a trusted gatekeeper, managing highly sensitive and confidential information with discretion.
• Oversee the principal's calendar, coordinating complex schedules, meetings, and personal appointments.
• Arrange domestic and international travel, including family trips, ensuring seamless logistics and itineraries.
• Act as a liaison between the principal, management team, and household staff, ensuring communication and tasks align with priorities.
• Manage personal tasks, including coordinating family events, correspondence, and private appointments.
• Prepare and organize documents, reports, and communications 
• Coordinate special projects, both personal and professional, and oversee their successful execution.
• Handle personal errands, including managing household needs, scheduling maintenance, and coordinating vendor services.
• Attend management and family meetings, take minutes, and distribute actionable follow-ups.
• Maintain and update Standard Operating Procedures for the family office.
• Ensure records, contact lists, and relevant personal and professional documents are organized and up-to-date.

Qualifications

• Bachelor’s Degree preferred
• At least 5 years of executive or personal assistant experience, preferably within a private office or high-net-worth (HNW) family setting.
• Impeccable attention to detail and strong problem-solving skills.
• Exceptional time management and the ability to prioritize competing demands.
• Tech-savvy with proficiency in Microsoft Office Suite, Excel, Adobe Acrobat Pro, Zoom, and other relevant tools.
• Strong interpersonal skills with a positive, proactive approach to problem-solving.
• Ability to maintain composure under pressure and handle shifting priorities.
• Valid U.S. work authorization and a valid driver’s license.

SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231