Executive Person Assistant - C-Suite Assistants
Dallas, TX
About the Job
Executive Personal Assistant on Team Supporting Executive Team, Family Investment Office, Dallas, Texas
A prestigious family investment firm is looking for an Executive Personal Assistant to work with the Senior Executive Personal Assistant to help support the CEO and C-Suite team.The ideal candidate has 5 years of experience working at a financial services firm supporting a team.This is an exciting opportunity for someone who enjoys a fast-paced environment and is a true team player. The ideal candidate also has great attention to detail, superior organizational skills and is a pro-active problem -solver.
About the Job:
¨Work closely with the Senior Executive Personal Assistant to support the C-Suite and be a back-up taking on duties as fit.The Executive Personal Assistant will report to the current Executive Assistant and get trained to understand the needs of senior leadership
¨Arrange complex calendars and scheduling of meetings, personal and professional
¨Arrange international and domestic travel arrangements, personal and professional including family vacations
¨Handle expense reporting
¨Assist Operations with AP/payment of invoices
¨Assist Operations with tracking and updating internal database
¨Assist Investment Team with tracking potential investment opportunities
¨Personal errands, as needed.Coordinate personal appointments such as board meetings unrelated to the investment firm, Dr’s appointments,etc
¨Arrange lunches, dinners, events, personal and professional
¨General office management support; order supplies, check in guests, conference room set-up, catering for meetings
¨Ad hoc projects
¨Off hour availability via cell, within reason
¨Base Salary Plus Discretionary Bonus;100% Health Care Coverage fir employee and family
About You:
¨Five years of experience supporting C-Suite executives, and/or a team of Managing Directors/Partners at an investment/financial firm
¨Bachelor’s Degree
¨Very detail oriented with the ability to work independently to solve problems and anticipate needs
¨High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
¨Excellent Microsoft Office Suite skills; excellent written and verbal communication skills
¨A team player willing to handle jobs big and small to make the executives’ life easier