Executive Legal Secretary- Cleveland, OH - Pivotal Solutions

Executive Legal Secretary

We are hiring an Executive Legal Secretary. The individual hired for this position will support multiple assignments within the transactional practice groups. The hours for this position are Monday through Friday from 8:30 a.m. - 5:00 p.m.

Primary responsibilities include:

• Prepare, revise and proofread legal documents and correspondence
• Schedule appointments, travel arrangements, conferences and client meetings
• Prepare expense and disbursement forms for reimbursement or payment
• Maintain assignment calendars
• Coordinate incoming/outgoing mail and packages
• Answer telephones and relay messages appropriately
• Prepare timesheets and review client bills
• Maintain client and administrative files in accordance with firm procedures, including within the document management system
• Exercise independent judgment when prioritizing work assignments
• Perform other secretarial duties as assigned

Qualifications:

• Associate's degree (A.A.) or equivalent from two-year college or technical school
• Minimum 3 years of legal secretarial experience, preferably in a law firm or, equivalent combination of education and experience
• Proficiency with Microsoft Word including knowledge of how to convert, clean, and style documents
• Expert knowledge of other software including Microsoft Outlook, Excel, PowerPoint, and accounting/billing software
• Must have strong communication and organizational skills
• Overtime flexibility is necessary

We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborative work environment.