Executive Legal Assistant - Sanford Barrows Group

LEGAL EXECUTIVE ASSISTANT

COMMUNITY ASSOCIATION DEPT

DOWNTOWN FORT LAUDERDALE LOCATION

HYBRID WORK SITUATION

37.5 HOUR WORK WEEK

Well-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their practice and clients. Additionally, they will assist attorneys through the performance of complex secretarial and clerical duties requiring a knowledge of legal terminology and the legal process.

Key Responsibilities:

Handle and manage all telephone communications.

Manage Potential New Client inquiries and direct business development inquiries and reporter requests for interviews according to CARE Standard Operating Procedures.

Oversee scheduling and calendar management for assigned attorney(s).

Confirm that all meetings, events, and classes are proceeding as planned, and ensure all logistical details are accurate and up to date.

Ensure monthly marketing and all reports are accurate.

Process and manage attorney(s) expense reports in a timely and accurate manner.

Enter billing time into Aderant for assigned attorney(s), edit the Unbilled Time Report before deadlines and handle billing discrepancies, checks, and client relations tasks as needed.

Communicate client updates to the appropriate Department Assistants.

Perform corporate searches via the State and DBPR websites.

Assist with preparing forms related to Registered Agent status.

Pre-interview candidates for podcasts, send reminders to guest speakers with copies to the attorney, and pitch podcast ideas.

Assist with and recruit sponsors for the annual Becker Board Member Boot Camp in collaboration with the Becker Marketing Department.

Assist with conflict checks and access the paralegal inbox to support attorney inquiries and perform paralegal tasks as needed.

Coordinate travel arrangements as needed.

Familiarity with the State of Florida and DBPR websites, as well as experience with Aderant, iManage, and Unbilled Time Report, is desired.

Excellent administrative and organizational skills.

Exhibit Computer savvy and expert in word processing, excel, and presentation software.

Demonstrate the ability to engage seamlessly with C-level professionals, as well as sponsor recruitment for events and collaborate with other teams.

Strong command of grammar, spelling and punctuation.

Able to multi-task and interact with various personalities.

REQUIREMENTS:

• Minimum of seven years experience and a bachelors degree, or a minimum of ten years experience, as a legal assistant.
• The ideal candidate will be a team player, and adaptable to changing priorities.

Respond with resume attached; inquiries are confidential.