Executive Legal Assistant - Vogelzang Law

Vogelzang Law, a mid-sized plaintiff’s law firm in downtown Chicago, is seeking a highly skilled Executive Legal Assistant for our Managing Partner. With over 20 years of experience in mesothelioma and asbestos litigation, we have the specialized knowledge and resources needed to litigate complicated cases and the compassion to advocate wholeheartedly for our clients.

This is a full-time, hybrid position with a competitive salary and comprehensive benefits package. The Executive Legal Assistant will work four days per week in our office in downtown Chicago and will perform one day of remote work per week.

Overall, the individual must be able to work independently, be well-organized, flexible, resourceful, and efficient. The person in this role will interact with individuals at various levels and must have a high commitment to confidentiality and a history of excellent professionalism.

Essential Duties & Responsibilities

• Provide administrative support to the managing partner as needed, including scheduling meetings, managing the calendar, and organizing travel.
• Communicate with clients, opposing counsel, and co-counsel to facilitate case generation case coordination and case progress.
• Manage incoming correspondence, including emails and phone calls, prioritizing and responding as needed.
• Assist in trial preparation, including organizing exhibits, creating PowerPoint presentations, preparing trial binders, and coordinating logistics.
• Generate, prepare, and organize documentation and forms requisite to litigation as requested.
• Perform other administrative tasks, including office management, as required to support the Managing Partner and enhance the firm's operations.
• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree from a four-year college with an excellent academic background.
• A minimum of three years experience in legal operations, paralegal work, or a similar role.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite and legal management software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong analytical and problem-solving abilities.
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.

Benefits Package (Subject to Elections and Eligibility)

• Medical, Dental, Vision, Disability, AD&D Insurance.
• 401k Retirement Plan (Competitive Matching and Vesting Schedule).
• Paid Time Off, Paid Sick Leave and Flexible Work Arrangements.
• Complimentary Gym Membership.
• Commuter Benefits.
• Employee Assistance Program.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment along with the opportunity to make a meaningful impact on the efficiency of our legal operations.

EEO Statement

Vogelzang Law is an equal opportunity employer and welcomes applicants from all backgrounds. All employment decisions at VL are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.