Executive Director of Soccer Operations - Vanderbilt University

This position is responsible for supporting student-athletes, managing administrative tasks, and collaborating with internal and external stakeholders to ensure the continued growth and success of Vanderbilt Soccer.









Duties and Responsibilities





Team Operations and Logistics:





+ Serve as a leader to student-athletes, fostering their development off the field.



+ Manage all aspects of team travel logistics, including transportation, lodging, meals, and itineraries.



+ Coordinate and communicate all team-related information, including schedules for events, travel, and training.





Camp Coordination:





+ Serve as the Summer Camp Coordinator, overseeing all aspects of youth soccer camps, including marketing, management, execution, and leadership.



+ Collaborate with the Vanderbilt Camps Director to ensure seamless operations and an exceptional experience for campers and summer camp coaching staff.





Budget and Administrative Oversight:





+ Oversee soccer program budgets, including tracking expenses, processing reimbursements, and adhering to Vanderbilt accounting protocols.



+ Complete all administrative tasks required by university and athletics department policies.





Marketing and Communications:





+ Collaborate with marketing staff to develop strategies to maximize game attendance and community engagement.



+ Work with communications staff to highlight positive PR opportunities for student-athletes and the program.



+ Create and distribute marketing materials for recruiting purposes and promote the program’s brand.





Collaboration with Support Teams:





+ Work with the team dietitian to plan meals and dining options for student-athletes during training, travel, and games.



+ Coordinate with the facilities coordinator to ensure practice and game facilities are prepared and well-maintained.



+ Partner with the team equipment manager to manage uniform and equipment orders and attire for coaches, staff, and players.



+ Serve as a liaison to ensure athletes receive timely information about academic, housing, medical, and community resources.





Alumni and Community Engagement:





+ Oversee alumni communication and engagement efforts, including monthly newsletters, the annual homecoming event, and multiple fundraising initiatives.



+ Build and maintain strong relationships with alumni and supporters of the program.





Recruiting Support:





+ Assist in planning travel and on-site itineraries for prospective student-athletes and their families.



+ Manage and send marketing materials to incoming recruits on behalf of the recruiting team.





Other Responsibilities:





+ Collaborate on special projects and initiatives as directed by the coaching staff and administration.



+ Perform other duties as assigned to support the success of the program.









Qualifications







Required:





+ Bachelor’s degree is required



+ Experience in college athletics or a similar fast-paced, dynamic environment is required



+ Understanding of basic budget management principles



+ Strong organizational and multitasking skills



+ Excellent written and verbal communication skills



+ Experience using Microsoft Office suite, including Outlook, Word, Excel, Powerpoint, and Teams



+ Ability to work well in a collaborative, team environment



+ Ability to work evenings, weekends, and holidays as needed





Preferred:





+ Experience with entry-level design tools, such as Canva or similar applications



+ Experience with Adobe suite of products, such as Acrobat, inDesign or Illustrator



+ Knowledge of NCAA regulations and college recruiting processes



+ Passion for soccer and a commitment to supporting student-athlete









#VUCLO


Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.