Executive Coordinator - FoodCorps

Who We Are:

FoodCorps partners with schools and communities to nourish kids’ health, education, and sense of belonging so that every child, in every school, experiences the joy and power of food. Our AmeriCorps members serve alongside educators and school nutrition leaders to provide kids with nourishing meals, food education, and culturally affirming experiences with food that celebrate and nurture the whole child. Building on this direct service, FoodCorps advocates for policy change, grows networks, and develops leaders in service of every kid’s health and wellbeing. Our goal is that by 2030, every child will have access to food education and free, nourishing food in school!

What We’re Looking For:

FoodCorps is looking for a highly organized candidate to provide support to FoodCorps’ Co-CEOs. Reporting to the President and Co-CEO, the Executive Coordinator will provide critical administrative support to ensure that the organization’s executive leaders are operating with efficiency and efficacy through clear systems. Thanks to your efforts behind the scenes, we will leverage maximum benefit from our executive leaders, especially our President and Co-CEO, run exceptionally effective governance and management meetings, and stay on target to meet our ambitious strategic goals. This is a full-time position.

Who You Are:

You are passionate about FoodCorps’ mission and have a demonstrated commitment to child-wellbeing through food justice, health equity, and belonging. You’re a task-fulfiller who thrives on executing on administrative deliverables that enable FoodCorps’ executive leaders to operate at their highest levels. Your super powers include an impeccable attention to detail, your ability to anticipate needs, an ease with asking questions for clarity and guidance, and your comfortability with juggling multiple competing projects and tight deadlines. You possess a “roll-up-your-sleeves” attitude to getting work done, have a proactive approach to problem solving, and are skilled at “managing up” to executive leaders. You have strong organization skills, but remain flexible: your experience working with experienced, senior leaders and scheduling for individuals and groups allows you to remain nimble as priorities shift and urgent high-stakes projects arise. You are capable of dealing with a variety of personalities in situations requiring diplomacy, poise and firmness. You enjoy working behind the scenes, knowing that your ability to build relationships with the executive assistants of donors and manage up to the President and Co-CEO and Executive Team will be invaluable assets to the organization. 

How We Work:

At FoodCorps we are intentional about how we do our work, and how we show up in the world. We practice being in charge of accessing, feeding, and evolving our worldviews. We connect with our history, own our flaws, evolve our biases, and deepen our understanding of ourselves. We are willing to hold ourselves and others accountable with care through courageous conversations while celebrating diversity, embracing complexity, and building belonging. We recognize that we do not have all of the answers, we create space for divergent perspectives. We are intentional and collaborative about shifting power, access, and resources to those most impacted by systemic oppression.

Primary Responsibilities:

• Provide streamlined calendar management for the Executive Office: Manage scheduling and logistics for regularly occurring meetings; prioritize meeting requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Support executive meeting preparation and success: Ensure the President and Co-CEO is provided with detailed itineraries and briefing materials, pre-readings, meeting decks, and other relevant content for internal meetings and events, by developing and/or coordinating with appropriate FoodCorps staff.
• Complete a broad variety of administrative tasks that facilitate the Executive Office’s ability to effectively lead the organization, including: supporting meeting notes, tracking deliverables and next steps; occasionally assisting with special projects; making travel arrangements (site visits, new site prospecting, partnerships, retreats, executive meetings, and Board meetings, and other travel); managing travel and event contracts; and completing expense and mileage reports.
• Provide administrative support to the CEO’s fundraising activities: Field requests for Co-CEO activation from fundraising staff and collaborate to prepare the Co-CEO for funder meetings; manage fundraising travel planning; maintain the Co-CEO’s fundraising calendar and partner closely with executive assistants of donors to secure and schedule high-value meetings.
• Provide administrative support to the CEO’s policy and advocacy activities: Field requests for Co-CEO activation, ranging from panels to keynotes to legislative meetings, from policy and advocacy staff; manage policy and advocacy travel planning; and partner closely with programs staff, as necessary, for state and local coalition activities.
• Support FoodCorps’ internal communications: Support scheduling, logistics, and materials prep for regularly occurring All-Staff meetings. 

Required Skills and Experience:

• Proven experience as an executive assistant or other relevant administrative support experience.
• Superb attention to detail and organizational skills, with the ability to track and execute on highly-detailed deliverables.
• Skilled project manager; ability to prioritize and manage multiple work streams at once.
• Strong, capable relationship builder, with the ability to work as a team player and also to work independently with minimum supervision.
• Entrepreneurial, with a creative drive to solve problems and identify and fill gaps. 
• Learning oriented, with a desire to seek and use feedback to shape your work.
• Effective written and verbal communicator, comfortable communicating through phone, email, and video chat functions and speaking in front of large and small groups
• Experience reporting directly to a senior leader or C-suite executive. 

Measures of Success:

By the end of year 1, the Executive Coordinator will have:

• Cultivated strong relationships with each member of the Executive Office (President and Co-CEO, Co-Founder and Co-CEO, and Director of Executive Affairs and Strategic Projects), but namely the President and Co-CEO in order to ensure support is thriving.
• Internalized and implemented all systems and strategies associated with executive support
• Developed a reflection and feedback loop with the President and Co-CEO to proactively develop new systems and processes in anticipation of future needs and more efficient work.
• Developed a reflection and feedback loop for the President and Co-CEO’s direct reports to gain insights for continuous improvement on strengthening and refining the cadence of their meetings and communication.
• Managed towards the accurate and timely submission of all expense reporting requirements for the Co-CEOs.
• Proactively planned and attended at least two professional development workshops or trainings (in-person and/or online) to enhance the technical functions of their role after three to six months of learning FoodCorps culture and receiving feedback from the President and Co-CEO.
• Collaborated with the People & Equity Department and the Director of Executive Affairs and Strategic Affairs to fully own the logistics and materials preparation functions of All-Staff Calls.
• Internalized the mission, vision, and 2030 goal of FoodCorps and can connect each of their bodies of work to the Theory of Change.

Thriving at FoodCorps:

In addition to generous medical benefits and an annual $3000 401(k) matching, FoodCorps provides:

Time Away:

Social justice work is both vital and demanding. FoodCorps recognizes this and provides ample time to step away and recharge, including:

• half-day Fridays
• 5 weeks of accrued time off
• 12 federal holidays (AND your birthday!)
• 2-week winter break
• a sabbatical policy

Family Planning:

As an organization that supports youth development, our family policies need to match our values. To that end, we offer:

• 16 weeks paid parental leave
• Up to $7500 in financial support towards adoption fees, surrogacy expenses, contraceptive services, and travel for abortion services

Ongoing Support and Professional Development:

At FoodCorps, we want our people to work in the way that works best for them. We provide:

• $850 annual home office funds
• Internet bill reimbursement
• Partial cell phone reimbursement
• $500 annual professional development funds

How to Apply:

Applications will be accepted until a match is made. To be considered, submit your résumé and cover letter through our hiring site at https://foodcorps.org/careers/. For this role, we require a writing sample to be included with your application. Acceptable examples include: 

• A complex email exchange (ex. outlining complex instructions or needs)
• An external appointment brief for an event (i.e. summary of key partners, themes of conversation, things you should know about attendees, barriers with individuals, etc.) 
• An overview in preparation of a gathering or event 

Please note that incomplete applications may not be considered.

This position is a Coordinator level role with a starting salary range between $65,000-$79,000/yr. 

People of color, people with disabilities, veterans, and LGBTQ candidates are strongly encouraged to apply. FoodCorps is committed to a diverse workplace, and to supporting our staff with ongoing career development opportunities. FoodCorps is an equal opportunity employer and does not discriminate in its employment decisions. FoodCorps provides reasonable accommodation to applicants and employees as required by law.

Applicants with disabilities may request reasonable accommodation at any point in the employment process.

Your Safety

Legitimate messages from FoodCorps will only come from an email address ending in @foodcorps.org—not any variations of that (e.g. hr@careers-foodcorps.org, morgan@careers-foodcorps.org, etc). Any interested applicants should apply directly to FoodCorps' open positions on https://foodcorps.hiringthing.com/. Additionally FoodCorps will not ask you to submit any information outside of our website prior to hire.  The best way to contact us regarding employment opportunities is through our site at https://foodcorps.org/careers/.

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