Executive Coordinator/Office Manager - Career Group

Our client, a Real Estate Investment Firm, is seeking an experienced, dedicated and professional Executive Coordinator/Office Manager to join their Boston office! This is a great opportunity to join a dynamic, strategic and hardworking team as well as be in a fulfilling role! If you have experience in real estate, are a strong communicator and are looking for a passion driven, close – knit environment – this is the role for you!

Seaport

Hybrid: 3 days onsite, 2 remote with flexibility as needed

Hours: 9am-5pm

Compensation: $80 - $110k base + disc bonus eligibility

3 – 5 + years of Executive Assistant, Administrative or Office Management experience required.

Key Responsibilities Include:

• Maintain a positive attitude and a strong sense of urgency when handling general office organization and providing executive support.
• Oversee calendar management and coordinate executive scheduling with a focus on confidentiality.
• Arrange executive travel plans, including the preparation of detailed itineraries.
• Handle executive administrative tasks, such as processing expense reimbursements and tracking time.
• Prepare meeting agendas, reports, and presentations.
• Support employee onboarding and offboarding processes.
• Manage administrative office operations, including shipping and receiving, mail distribution, screening calls and visitors, maintaining office aesthetics, organizing conference rooms, and coordinating with landlords and property management.

Qualifications:

• Bachelor’s degree required.
• Minimum of 3 years of experience in an administrative support role, such as assistant or coordinator.
• Exceptional organizational skills with strong attention to detail and a commitment to punctuality.
• Outstanding time management abilities, capable of handling multiple tasks and deadlines in a fast-paced, dynamic environment.
• A kind and positive demeanor, coupled with the ability to effectively manage executive expectations.
• Proactive, eager to learn, ask questions, and contribute in a team-oriented setting.
• Demonstrated ability to maintain clear communication, follow through on tasks, and provide effective support to leadership

Please submit your resume for immediate consideration.

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