Executive Assistant at Jobot

Wood Dale, IL 60191

About the Job

Dynamic Executive Assistant (Hybrid Role) - Join Our Mission to Safeguard Vital Resources

This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $75,000 - $95,000 per year

A bit about us:

We're at the forefront of product quality and innovation in the technology solutions sector, with a powerful purpose: to safeguard the world's most vital resources. Our team is part of a global network dedicated to ensuring the safety, quality, and authenticity of daily essentials for billions of consumers. Specializing in coding and marking solutions, we play a crucial role in the global supply chain, impacting the integrity and safety of products worldwide.

Why join us?

Work alongside over 16,000 associates globally, united in a mission that makes a real difference.
Belong to a culture where respect, collaboration, and professional development are not just valued, they're prioritized.
Enjoy a comprehensive benefits package from day one, including health care, paid time off, and a 401(k) with employer matching.
Benefit from family support programs, including paid parental leave, family planning support, and education assistance.
Advance your career with our commitment to tuition reimbursement and ongoing learning opportunities.
Experience a workplace where diversity is embraced, and every individual's contribution is valued.

Job Details

Duties in this role include but are not limited to: calendar management, domestic and international travel planning, meeting management, reporting of key metrics, developing presentations, and other specified initiatives for Vice President level executives.

Day-to-day you will:

Provide confidential administrative support to Vice Presidents
Manage and maintain executive schedules/calendars/email
Make travel and lodging arrangements for both domestic and international travel, including expense reporting
Prepare agendas and make arrangements for meetings and committees
Collect and prepare information for use in discussions, meetings, and formal presentations
Compose routine correspondence
Provide logistics for event planning, both small and large groups, both on-site or off-site, both local and international related to company business.

Are you qualified?

5+ years of prior experience in providing support to senior executive(s) using tools including Microsoft Outlook, Word, Excel, and PowerPoint required; Bachelor’s degree preferred
Strong track record interacting professionally with, and for, a diverse customer base with integrity
Demonstrated organization skills with shown ability to deliver commitments on time and accurately the first time
Excellent computer skills using Windows and MS Office, which includes Teams and Outlook (e-mail and calendar management), Excel, Word, and PowerPoint; experience using Apple Macs (in addition to Windows PCs) and iPhones preferred
Strong interpersonal skills and the ability to build relationships with staff, clients, and external partners
Demonstrated strong self-starter, independent, pro-active, and self-motivated, with strong learning agility while having the flexibility to handle change calmly and professionally
Resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
Ability to work well both in team environments as well as operate independently with minimal supervision
Excellent attention to detail and level of accuracy

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.