Executive Assistant - Leap Brands

Executive Assistant

About Us:

Leap Brands is a dynamic and growing advisory and recruitment firm known for delivering top-notch talent solutions to a diverse range of clients across industries. As we continue to expand our team, we are seeking a motivated and results-oriented Executive Assistant to join our vibrant and collaborative environment.

Position Overview:

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our recruiting team in our fast-paced office. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to multitask effectively. As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and supporting our executives in their daily activities.

Responsibilities:

• 1. Calendar Management: Coordinate and manage complex schedules, including arranging appointments, meetings, and travel itineraries for team members.
• 2. Communication: Serve as the primary point of contact for external entities, including screening and responding to emails, phone calls, and inquiries in a professional and timely manner.
• 3. Administrative Support: Provide administrative support to the executive team. 
• 4. Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including preparing agendas, materials, and logistical arrangements.
• 5. Travel Arrangements: Organize and book travel arrangements, accommodations, and transportation for executives, ensuring efficiency and cost-effectiveness.
• 6. Information Management: Maintain and update databases, contact lists, and other records to ensure accuracy and accessibility of information.
• 7. Project Assistance: Assist in the coordination and execution of various projects and initiatives, collaborating with team members to ensure timely completion and delivery.
• 8. Office Management: Oversee general office operations, including ordering supplies and maintaining office equipment and facilities.
• 9. Confidentiality: Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity at all times.
• 10. Additional Support: Provide additional support and assistance to executives and team members as needed to facilitate the achievement of business objectives.

Qualifications:

• Bachelor's degree in business administration, communications, or a related field preferred.
• Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent written and verbal communication skills, with a keen attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain professionalism and confidentiality while handling sensitive information.
• Flexibility and adaptability to changing priorities and responsibilities.
• Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.

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