Executive Assistant at The Larko Group

The Executive Assistant plays a vital, strategic role as a trusted partner to the Wealth Management executive team, ensuring seamless operations coordination and driving organizational excellence. This position goes beyond traditional administrative responsibilities, offering a unique opportunity to work at the intersection of high-level strategy and execution. With exceptional organizational skills, sharp business acumen, and sound judgment, the Executive Assistant empowers senior leadership to focus on key priorities, enhance client relationships, and achieve business objectives. This dynamic role is ideal for a proactive professional eager to make a meaningful impact a fast-paced, high-performing environment.

Responsibilities

• Delivers high-level support to an executive-level department head and C-suite executives, acting as a reliable liaison between leadership, clients, and external partners.
• Demonstrates a comprehensive understanding of company products, strategies, and organizational structure to advance business goals efficiently.
• Exercises absolute discretion in handling confidential information and sensitive matters.
• Creates and distributes professional communication materials while managing time-sensitive matters with strategic judgment.
• Coordinates complex calendar management for the Senior Executive Team, including prioritization and efficient scheduling across multiple time zones.
• Coordinates comprehensive domestic and international travel arrangements.
• Develops and manages agendas for new associate onboarding, client meetings, and internal events.
• Oversee meeting coordination including participant notifications and priority adjustments.
• Provides professional reception services for C-Suite visitors, ensuring exceptional experience.
• Manages office operations including vendor relationships, supplies, and facility maintenance to ensure smooth daily operations.

Ideal Experience

• Bachelor's degree preferred.
• Minimum 6+ years of high-level administrative experience, including 3+ years of C-level executive support.
• Financial services industry experience is strongly preferred.
• Advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Outstanding organizational and analytical capabilities for efficient report preparation and multi-tasking.
• Possesses high emotional intelligence, exceptional interpersonal skills, and strong business acumen.
• Excels in written, and verbal communication with an emphasis on delivering outstanding client service.
• Proven ability to manage complex organizational dynamics while remaining focused on key deliverables.
• Proven track record of thriving in fast-paced, matrix environments while managing multiple priorities.
• Strategic thinking with proactive problem-solving abilities and comfort with ambiguity.
• Maintains the highest level of professionalism and discretion in all interactions.
• Demonstrates adaptability to changing priorities and deadlines.
• Projects professional polish in all interactions with clients, prospects, and colleagues.
• Facilitates seamless communication across office locations and team members.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.