Executive Assistant - Excel Partners

Executive Assistant

Job Description:

Executive Assistant to the CEO

Time: Full-time
Location: Abu Dhabi & Connecticut
Compensation: $150k capped. A base salary. Based on pay transparency guidelines, a reasonable expectation for the salary range is listed. The actual base salary will be dependent on relevant experience, skills, qualifications, and/or other job-related factors. As a part of the total compensation package, this role may be eligible to participate in a company bonus plan.

Compensation and Benefits

• Competitive salary commensurate with experience.
  
• Comprehensive benefits package including health, dental, and vision insurance.
  
• Opportunities for professional development and travel.
  
• Paid time off

• Travel Coordination: Assist in planning and organizing travel for the CEO and his family, including flights, accommodations, and ground transportation.
  
• Special Projects Support: Take on support for special projects as requested by the CEO or his family. This may include research tasks, event coordination, and other critical activities.
  
• Research and Data Compilation: Research various topics as directed and compile data for analysis and decision-making purposes.
  
• Expense Management: Manage expense reporting processes including Concur reporting, submission of receipts, requests for reimbursements, and tracking of expenses.
  
• Personal & Family Scheduling: Support in managing schedules for doctors’ visits, personal appointments, and other family-related activities.
  
• Family Travel Partnership: Coordinate with the family’s support teams for comprehensive planning of family travels and event arrangements.
  
• Draft clear, compelling, and visually appealing documents using PowerPoint and other mediums to bring a story or concept to life.

Requirements:

• At least 5 years of experience serving in a senior administrative support position where you provided support as an executive assistant.
  
• A minimum of 4 years of experience in executive travel coordination, including flights, lodging, and ground transportation.
  
• You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!
  
• Exceptional command of the English language, both written and spoken.
  
• High degree of flexibility and the ability to work effectively in a multicultural environment.
  
• Strong organizational and time management skills.
  
• Proven ability to work independently as a self-starter.
  
• Experience in a travel agency or similar role involving travel coordination is highly desirable.
  
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools.
  
• Ability to multitask with ease and prioritize work as needed.
  
• Highly organized with excellent time management skills.
  
• Ability to learn new tools quickly.
  
• Excellent interpersonal communication.
  
• Strong writing skills.
  
• Ability to work independently and under the pressure of deadlines.
  
• Solution driven.
  
• Emotional intelligence and the ability to be resourceful when obstacles arise. Having a sense of urgency, and being proactive, along with strong prioritization skills, business judgment, and communication skills are crucial for this role.
  
• Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions.
  
• Skillful execution of administrative activities, with high attention to detail, organization, and process.
  
• A confident and concise communicator, both written and verbal, who enjoys getting to know people and leverages strong EQ to establish new relationships.
  
• A strong initiative and "can do" attitude, with an ability to self-motivate, work independently and anticipate needs.
  
  Additional Requirements
  
• Valid US green card or US citizenship.
  
• The candidate must be willing to relocate to Abu Dhabi for the majority of the year and spend summers in Connecticut.
  
• No requirement to speak Arabic, but excellent English communication skills are essential.