Executive Assistant - Eleven Recruiting

Eleven Recruiting is seeking a dynamic and experienced Senior Executive Assistant to provide comprehensive support to multiple C-Level executives at a prestigious professional services company. This role requires a proactive, resourceful professional who can seamlessly manage diverse responsibilities with discretion and efficiency. The ideal candidate will demonstrate exceptional organizational, communication, and multitasking skills while supporting the strategic and operational goals of the leadership team in a fast-paced, high-performance environment.

Key Responsibilities:

• Manage sensitive and confidential matters for multiple executives with utmost professionalism and discretion.
• Coordinate complex calendars, scheduling meetings, events, and engagements while anticipating and resolving conflicts.
• Prepare high-quality documents, presentations, reports, and agendas to support leadership initiatives.
• Arrange intricate domestic and international travel itineraries, including accommodations and transportation, and prepare detailed expense reports.
• Act as a central point of contact, managing incoming communications, including phone calls, emails, and messages, ensuring timely responses.
• Draft and distribute internal communications, meeting materials, and other key organizational documents.
• Support the executives by conducting research, gathering insights, and providing analysis to assist decision-making.
• Collaborate with various departments and external stakeholders to ensure alignment with executive priorities and deliverables.
• Take charge of special projects and ad-hoc assignments, ensuring their successful execution within deadlines.
• Maintain flexibility to respond to after-hours needs or urgent matters as required.

Skills and Qualifications:

• Bachelor's degree preferred.
• Minimum of 7 years' experience supporting senior-level executives, preferably in a professional services environment.
• Advanced proficiency in Google Workspace and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, communication, and multitasking skills with an ability to prioritize effectively.
• Proven track record of handling highly sensitive information with discretion.
• Exceptional problem-solving skills and the ability to anticipate needs proactively.
• Flexibility to adapt to dynamic priorities and work outside standard hours when necessary.