Executive Assistant - Hubbell Realty Company

We are a dynamic organization committed to excellence, innovation, and delivering exceptional solutions in the real estate industry. With a focus on collaboration and continuous improvement, we are seeking a dedicated and professional Executive Assistant to support our CEO/COO, and Executive Team in driving strategic initiatives and achieving organizational goals.

Position Overview:

The Executive Assistant to the CEO/COO/Executive Team serves as a strategic partner, providing high-level administrative, operational, and logistical support. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities while maintaining a high degree of professionalism. You will act as a liaison with internal and external stakeholders and play a critical role in ensuring the efficient management of the CEO/COO/Executive Team’s time and responsibilities.

Key Responsibilities:

• Serve as a primary point of contact for the CEO/COO/Executive Team, managing communications and correspondence with internal and external stakeholders.
• Maintain and prioritize executive calendars, ensuring alignment with strategic initiatives and goals.
• Support meetings by preparing agendas, taking notes, and following up on action items.
• Assist in strategic planning, policy development, and implementation of innovative systems to streamline operations.
• Collect, analyze, and report on data to track organizational performance metrics.
• Plan and coordinate various meetings and events, including Board of Directors, Shareholder, and Leadership Team meetings.
• Manage travel arrangements, expenses, and payroll for the CEO/COO and assist board members with travel logistics as needed.
• Oversee special projects, ensuring tasks are assigned and progress is communicated effectively.
• Maintain confidential files, data records, and oversee the organization's Record Retention Policy.
• Provide on-call support to the CEO/COO as needed.

Qualifications:

• Bachelor’s degree in business administration, communications, or a related field (preferred).
• 3-5 years of experience as an executive assistant supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Access databases and Power BI is a plus.
• Exceptional written and verbal communication skills.
• Strong organizational and problem-solving abilities, with attention to detail.
• Discretion and ability to handle sensitive and confidential information.

Core Values We Live By:

• Passion for Excellence: Bringing your best every day.
• Entrepreneurial Attitude: Proactively seeking opportunities and solutions.
• Process Improvement: Continuously refining processes to achieve excellence.
• Real Estate Leadership: Delivering exceptional solutions for today and tomorrow.
• Accuracy and Speed: Taking a "measure twice, cut once" approach.
• Creating Raving Fans: Exceeding expectations to delight stakeholders.
• Teamwork: Building success through collaboration and shared goals.
• Having Fun: Fostering positivity and enjoyment in our culture.

Physical Requirements:

• Prolonged periods of sitting, typing, and working at a desk.
• Occasionally required to stand, walk, and carry light items (up to 15 lbs).
• Ability to travel for offsite meetings or events as needed.

Why Join Us?

This is a unique opportunity to work closely with our executive leadership in a highly impactful role. You’ll be part of a collaborative team that values innovation, excellence, and making a difference in the real estate industry.