Executive Assistant at Jobot
Washington, PA 15301
About the Job
Executive Assistant to Senior Leadership - High-Level Administrative Support Role
This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $80,000 - $125,000 per year
A bit about us:
Our mission is to drive innovation and excellence in the plastics manufacturing industry. We are committed to delivering high-quality products and services while fostering a culture of collaboration, integrity, and continuous improvement. Our values emphasize creativity, dedication, and a customer-first approach, setting us apart as leaders in our field.
Why join us?
Job Details
This role provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Recommended Qualifications:
Preferred Attributes:
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $80,000 - $125,000 per year
A bit about us:
Our mission is to drive innovation and excellence in the plastics manufacturing industry. We are committed to delivering high-quality products and services while fostering a culture of collaboration, integrity, and continuous improvement. Our values emphasize creativity, dedication, and a customer-first approach, setting us apart as leaders in our field.
Why join us?
- Collaborate with senior leadership and influential stakeholders
- Be part of an innovative and growing company in the plastics manufacturing sector
- Enjoy a dynamic and entrepreneurial work environment
- Take advantage of opportunities for international travel
- Benefit from a supportive and team-oriented workplace culture
- Access professional development and growth opportunities
- Work on a variety of high-impact projects and special initiatives
- Experience a high level of autonomy and responsibility in your role
Job Details
This role provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports and other documents in support of objectives for the organization.
- Manage special projects for the VP of Market Development, along with Audia family members as requested
- Coordinate and attend company events, some including international travel with executive-level customers; build strong relationships with customers by ensuring they are well taken care of
- Partner with the company Travel Coordinator to arrange travel for all guests at sponsored events. Arrange travel and accommodations for owners. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by the Owner
- Draft and prepare correspondence for internal announcements and board meetings
- Manage the owner’s contacts
- Assist in preparing and managing presentations and decks.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours
- Welcome the owner’s guests by greeting them, in person or on the phone; answering or directing inquiries.
- Use discretion, confidentiality, and good judgment to handle C-level matters.
- Represent the company and the owner in a positive light through great follow-through skills and sound judgment.
- Conserve the owner’s time by reading, researching, collecting and analyzing information as needed, in advance.
- Complete ad-hoc projects as assigned – such as personal events and/or family needs.
- Organize complex calendars and schedules; resolving any scheduling issues
Recommended Qualifications:
- Bachelor's degree required
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
- Previous experience in the legal industry with an understanding of legal language and principles, research methods and other related legal matters is preferred
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally.
- Flexible hours as dictated by the needs of business for projects and meetings.
- Ability to travel for company and customer events, including international travel
Preferred Attributes:
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
80,000 - 125,000 /year