Executive Assistant at Xtreme Solutions

CLASSIFICATION: Exempt

SECURITY CLEARANCE REQUIRED: Secret

GS EQUIVALENT: GS-11, $68,036 - $74,950 annually

LOCATION: 600 19th Street NW, Washington, DC 20006 (Passport HQ)

WORK HOURS/DAYS: 8 am - 5 pm/Monday-Friday

REPORT TO: Contract Supervisor

APPLY TO JOB LINK: https://bit.ly/2zkscX4

The Executive Assistants will provide professional support to the senior-level Department of State staff members and be responsible for various administrative duties.

EDUCATION/EXPERIENCE REQUIRED:

• Department of Defense Secret Clearance.
• Bachelor’s Degree and two (2) years of experience; or
• Four (4) years serving in a similar capacity reporting directly to a senior management staff member the equivalent of a Department of State, SES Level, Deputy Assistant Secretary.

• Proficient in the Microsoft Suite of Office Products (i.e., Word, PowerPoint, Excel, SharePoint, Teams and Outlook).
• Ability to become familiar with PPT-specific programs and software.

QUALIFICATIONS:

• Ability to manage the executive’s daily calendar, provide morning briefing of the day’s activities, provide reminders, and following obtaining a reasonable amount of direct experience in this position begin to anticipate needed items.
• Ability to draft executive level correspondence and possess the aptitude and ability to communicate accordingly.
• Ability to accurately comprehend instructions, manage tasks, assignments and independently complete the associated tasks within the timeframes established.
• Ability to personally reflect and convey the professional conduct and stature becoming of the position.
• Self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment

DUTIES/TASKS:

• Uphold a strict level of confidentiality.
• Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers.
• Prepare internal and external documents.
• Maintain an organized filing system of paper and electronic documents.
• Prepare internal and external documents using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint.
• Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
• Track and report official time and attendance records through Time and Attendance Electronic System (TATEL).
• Conduct daily business activities representing a high level of professionalism.
• Liaison between all the PPT departments, and the CA/FO in order to clear past due taskers and to clear short fuse taskers.
• Send SharePoint taskers/ memos/ papers that come from the CA/FO down to other PPT offices to acquire the right information and clearances.

About Us:

XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. Team XSI continually meets and exceeds customer expectations. We are passionate about our work and making a difference.

Our vision is to be the best professional services management company for both our customers and our employees. We need employees that share this vision. Our remarkable employees are the key to our company's incredible success.

XSI promotes a work environment of trust, integrity, respect, continual improvement, customer satisfaction and business success. We strive to provide competitive salary and benefits, an engaging and rewarding work environment, training and development opportunities.

EEO:

Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status.