Executive Assistant - Talantage, LLC

Washington, DC

About the Job

Position:      Executive Assistant

Reports to:   Executive Vice President, Chief People and Culture Officer

Location:      Washington, DC Office

Position Summary and Essential Functions:
Seeking an Executive Assistant to provide high-level administrative support to C-level executives, excluding the President & CEO, in a fast-paced environment, managing schedules, coordinating meetings, handling communication, preparing reports, and assisting with various administrative tasks to enable strategic focus..

Core Responsibilities:

Manage complex schedules and calendars, coordinate appointments, meetings, and events to ensure efficient use of time.
Manage travel itineraries, including flights, accommodations, ground transportation, and other logistics.
Manage expense reports, and reimbursements. Track expenses and file reports in compliance with OFN’s policies.
Handle sensitive and confidential documents, prepare memorandums, reports, papers, proposals, presentations, spreadsheets, and other materials as needed, and/or reviewing/editing those drafted for accuracy and alignment with the tone and voice of top-tier executives within established time frames.
Assist with project management tasks, tracking progress, and ensuring projects align with strategic goals often requiring interaction with multiple teams through completion. Take meeting minutes and follow up on action items.
Ensure the highest level of discretion and confidentiality when handling sensitive information. Track action items and key issues to closure with a high degree of integrity and accountability.
Identify opportunities to improve workflows, increase efficiency, and enhance the executives’ productivity.
Address urgent matters, make quick decisions, and resolve issues in the absence of executives.
Provide additional administrative support as needed, which may include personal tasks for the executives.

Required Education and Experience:

HS diploma or equivalency required; bachelor’s degree preferred.
Minimum of 5-7 years of experience supporting executive staff.

Required Skills and Abilities:

Experience creating and developing administrative reports, presentations, and databases.
Demonstrated experience managing multiple schedules and calendars.
Demonstrated experience anticipating needs and solving problems autonomously.
Experience managing office logistics.
Experience or volunteer work in a nonprofit or small office environment is a plus.

Advanced digital literacy and ability to navigate workplace technology including administrative software, databases, and Salesforce.
Excellent organizational skills with the ability to manage complex and highly confidential information exercising initiative and sound judgment/decision-making with a solution-oriented focus.
Effective analytical and problem-solving ability.
Excellent time management skills with the ability to manage multiple tasks, within tight deadlines in a clear, level-headed manner; ability to turn work around within a short period of time where demands are liable to change quickly effectively, and efficiently.
Effective and professional written and verbal communication skills required.

Talantage, LLC is committed to presenting candidates that contribute to an organizations culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.

Source : Talantage, LLC