Executive Assistant at Phaxis

Executive Assistant

Maintaining the calendar and appointments of the Executive Director and shared calendars with a high degree of accuracy and attention to detail. Over time, making strategic decisions about the Executive Director’s calendar and time.

Working with staff to arrange conference calls and meetings, including the management of Zoom meetings with large numbers of external participants In collaboration with appropriate staff, developing briefing materials for meetings.

Independently identifying and anticipating briefing needs ahead of time and ensuring adequate preparation time is given to relevant staff when the Executive Assistant needs help with programmatic details.

Assisting with coordinating internal and external meetings and convenings, both remote, hybrid, and in-person.

Overseeing travel arrangements and preparing expense reports in a timely manner.

Assisting in the development of agendas and meeting materials for meetings involving multiple staff members.

Maintaining communication with the Executive Director and other team members to keep them informed of changes in a dynamic work environment. Proactive communication about and anticipation of potential issues and disruptions to the Executive Director’s schedule with particular attention to issues affecting multiple staff members or external partners.

Drafting correspondence, presentations, talking points, and other written communications.

SALARY - $40-$42/hr

9am to 5pm Hybrid

Washington, DC location

Resumes to

An Equal Employment Opportunity Employer