Executive Assistant - Latitude Inc

Responsibilities

• Manage the CEO's calendar, appointments, and travel arrangements, coordinating meetings, conferences, and events.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO, ensuring accuracy, clarity, and confidentiality.
• Act as a liaison between the CEO and internal departments, board members, donors, partners, and external stakeholders, maintaining positive relationships and communications.
• Conduct research, gather data, and provide analytical support to assist the CEO in decision-making, strategic planning, and project management.
• Assist in preparing for board meetings, including agenda development, meeting logistics, minutes, and follow-up action items.
• Coordinate fundraising and donor relations activities, including grant proposals, donor communications, and acknowledgments, in collaboration with the development team.
• Manage CEO's email inbox, prioritize incoming messages, and respond or redirect as appropriate, ensuring timely follow-up and communication.
• Assist in drafting and editing communications, speeches, articles, and other materials on behalf of the CEO, maintaining consistency in messaging and branding.
• Coordinate special projects, initiatives, and events as assigned by the CEO, working collaboratively with internal teams and external partners.
• Maintain confidentiality, discretion, and professionalism in handling sensitive information and situations related to the CEO's office.

Requirements

• Bachelor's degree in Business Administration, Nonprofit Management, or related field is preferred.
• Minimum of 3-5 years of experience as an executive assistant, administrative assistant, or similar role, preferably in a nonprofit or mission-driven organization.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

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