Executive Assistant at Global Partners

The Executive Assistant Senior Vice President of Fuel Marketing will provide executive and administrative support. The ideal candidate will have a demonstrated record of accomplishment in support roles to senior executives. This person must have strong business judgment and communication skills and the ability to work with a variety of people at all levels of the organization. This position is based in our Waltham MA office.

For over 90 years Global Partners LP has been delivering the energy our communities need to grow, move, and thrive. From Alltown Fresh, with its innovative chef-led creations and guest-focused retail experience, to our vast network of over 50 liquid energy terminals across the eastern seaboard and beyond, Global Partner’s integrated network of businesses delivers value day-in and day-out to our guests and customers across the US. At Global Partners we embrace the future, investing in the energy transition with initiatives like GlobalGLO and supporting the communities in which we operate with our charitable work.

We’re excited for the next 90 years at Global Partners and what innovative new ideas we can bring to our guests and customers in the future. We’re looking for passionate people with great ideas to contribute to our company’s future. If you’re motivated by what’s next, Global Partners can provide you the opportunities to push your career to the next level.

The Types of “Energy” You Bring  

• You have strong analytical and organizational skills reflecting your ability to perform and prioritize multiple tasks with excellent attention to detail.
• You have strong people skills, allowing you to build relationships with staff, team members, and external partners.
• You have an innate ability to stay composed and professional under pressure.
• You have expert-level written and verbal communication skills allowing you to effectively influence without direct authority.
• You are a problem-solver with strong decision-making capability that enables you to make informed decisions.
• You exhibit emotional maturity, flexibility and discretion with resilience and professionalism.
• You are a team player, with the ability to also be extremely effective single-handedly and are approachable, confident and poised with individuals at every level.
• You handle confidential information with discretion, are adaptable to various challenging demands, and demonstrate exceptional customer/client service and response.
• You achieve high-performance goals and meet deadlines in a fast-paced environment and are responsive to changing priorities and deadlines.
• You are a forward-looking thinker, who actively looks for opportunities and proposes solutions.
• You are highly competent in MS Office Suite and a quick study of new technologies and applications.

“Gauges” of Responsibility 

• Perform diverse, advanced administrative duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information.
• Coordinate general meetings and conferences, including venues, transportation, food, and materials preparation.
• Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner.
• Compose and accurately proofread letters and documents.
• Create presentations, reports, and proposals.
• Create and maintain files effectively.
• Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners.
• Coordinate timely receipt and organization of meeting related materials.

 “Fuel” for You

• Coins! We offer competitive salaries and tuition reimbursement; this benefit is offered after 6 months of service.
• Health + Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
• The Road Ahead – We offer 401k and a match component!
• Professional Development - We provide opportunities for growth. We mean it! We have an amazing Talent Development Team who create trainings for growth and job development.
• Give Back!  We believe in community support. We know everyone gives in their own way, that’s why we offer paid volunteer time-off to you to help an organization of your choice.

The GPS of our Interview Process

• First thing first, if you’re interested in the role, please apply.  
• A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact, you. 
• We conduct “in-person” (Teams) interviews and provide additional interview information or other items needed at that time. 

QUALIFICATIONS

• 7 plus years of Executive/Administrative Experience.
• Prior experience in C-suite support is a plus.
• Prior experience in retail, oil, and fuels marketing is a plus.

Education Requirement

• Bachelor’s Degree or equivalent knowledge preferred.

We value passion and potential. If you are enthusiastic about a position and think you can make a meaningful impact, we encourage you to apply even if you don't check every box. We embrace different perspectives, backgrounds and experiences.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.