Executive Assistant - Daley and Associates

Executive Assistant

We are currently seeking candidates for an Executive Assistant at a global biotech co. with a location in Waltham, MA, 02451. The ideal candidate will have 5+ years of high-level support experience in a professional service setting. Experience within the biotech/pharmaceutical industry is highly preferred, but not a necessity.

This position reports directly to an executive and supports the Senior Leadership team as needed.

This is a temporary role (est. 6 months) and will pay up to $65.00 per hour (based on relative work experience) within a 40-hour work week.

Hybrid work schedule (3-4 days per week in office)

Hours: 8 AM to 6 PM

Responsibilities

• Coordinate closely with other executive assistants supporting its leadership team
• Provide support for senior client-facing producers
• Arrange meetings with clients and other external parties. This often involves an international component and/or accommodating multiple time zones
• Provide meeting logistics support including coordinating conference calls and other meeting technologies, meeting rooms, catering services, and other reservations as needed
• Coordinate business travel arrangements, both domestic and international, this may include obtaining visas, booking of accommodation, flights, car services, etc.
• Time and expense reporting
• Various project related tasks including research, compilation and production of reports
• Support senior experts in various client interactions

Qualifications

• Bachelor's degree required
• Minimum of 5 years of high-level support experience, preferably in a professional service setting such as consulting, legal or accounting.

• Previous experience in organizations with global presence preferred.
• Intermediate to advanced proficiency in MS Word, Excel, PowerPoint and Outlook.
• Strong interpersonal skills and the ability to build relationships
• A willingness to take initiative with sound judgement.
• Demonstrated ability to achieve goals, multi-task and prioritize activities in a rapidly changing high-stress environment

• Resourceful team-player with the ability to self-motivate, manage and work independently.

• Excellent verbal skills coupled with proven ability to manage confidential information with discretion.
• Strong writing and editing skills.
• Flexibility in adjusting work schedule on occasion and willing to work overtime as needed.

For immediate consideration, interested and qualified please send an updated resume in a Word document to: hgorman@daleyaa.com

Key terms: executive assistant, executive support, C-Suite, calendar management

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