Executive Assistant to VP - Student Life & College Affairs - Kilgore College

Position summary:
The Student Life division is responsible for providing outstanding service in a caring and supportive environment in the areas of campus life, student activities, testing, campus police, athletics, and Rangerettes.  This position assists the Vice President with administrative and business duties related to oversight of the division and provides clerical support for the world-famous Kilgore College Rangerettes.  Assist with daily activities, budget preparation, and special projects.  Must maintain confidential and sensitive information. 

Position responsibilities:
 

• Creating and maintaining a professional, service-oriented office environment and ensuring that the functions of the office run smoothly and efficiently. 
• Scheduling appointments and keeping the Vice President’s calendar up-to-date.
• Screening calls, visitors, and sorting mail.
• Processing purchase requisitions and supporting procurement needs for the Office of the Vice President, Rangerettes, Student Activities, as well as other departments on an as needed basis. 
• Assist with budget preparation and tracking for the division.
• Providing administrative support in preparing the Vice President for upcoming meetings by preparing documents and background material prior to meetings.
• Taking and preparing minutes for various meetings led by the Vice President.
• Processing personnel paperwork, facilities work orders, and information technology requests. 
• Preparing departmental correspondence, reports, presentations, documentation, etc., as requested.
• Providing support for divisional activities and projects.
• Serving on appropriate committees.
• Other duties as assigned.

• All applicants should have a minimum of an associate’s degree in office occupations, business, accounting or a related field, and five years full time office experience.  Related professional experience will be considered in lieu of formal education. 
• Must possess excellent written and verbal communication skills.
• Must have outstanding computer skills to include word processing and spreadsheet applications.
• Must be able to interpret and apply administrative policies and procedures.
• Must be well organized and thorough.
• Must be able to work well with little supervision and relate well to a diverse student and employee population.

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk
• Occasional after hours and weekend work necessary.

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System (or Optional Retirement Plan ‘ORP’ for eligible positions)
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Tuition scholarships are for the employee and dependent children. 
• Compensation for this 12-month position is $39,480

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.

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