Executive Assistant to the President & CEO - International Institute of St. Louis

ARE YOU READY TO MAKE A REAL DIFFERENCE IN THE LIVES OF REFUGEES IN ST. LOUIS?

The International Institute of St. Louis seeks a motivated, mission-driven individual to serve as Executive Assistant to the President & CEO. The ideal candidate will possess exceptional organizational, administrative, and communication skills; a high level of discretion and professional sensitivity; and the ability to work independently. The ideal candidate will be able to comfortably and confidently prioritize among multiple projects in a fast-paced environment, maintain excellent attention to detail on multiple projects and tasks, and be able to think independently to make sound decisions when required. Opportunities will exist to work on a variety of corporate and programmatic initiatives.


Join our team of dedicated professionals who are committed to excellence and integrity in all that we do. Take the next step in your career and apply today. You can get great benefits such as medical, dental, vision, and life insurance; including flexible spending account, PTO, retirement benefit, 10 paid holidays - including 3 floating holidays, paid parental leave, and paid lunch hour.

Are you ready to embark on this rewarding journey? Apply now!

Duties/Responsibilities

Scheduling

• Maintains President & CEO's calendar and fields requests for meetings and other engagements; handles requests for rescheduling as needed.

• Keeps President & CEO apprised of upcoming engagements, sending reminders and preparing/providing advance materials as necessary.

• Greets meeting guests when they arrive and escorts them to appropriate meeting spaces; sets up spaces, proactively anticipating and addressing logistical needs.

• Working with Operations Team, coordinates use of IISTL building, including reserving rooms for external groups, when necessary.

Correspondence

• Assists President & CEO with written correspondence, ensuring the agency is represented professionally and that inquiries are addressed in an efficient and timely manner.

• Manages agency's Info (general inquiry) and President email accounts.

Board Support

• Assists in communication with Board members, including via email and at quarterly meetings.

• Assists with Board meeting logistics, including handling technical needs for remote participants.

• May assist with taking, editing, and distributing meeting minutes.

• Assists in updating Board rosters.

General

• Assists team members with special projects.

• Assists with special events; these may require work on evenings and weekends as needed.

• Facilitates planning and delivery of monthly Community Update virtual meetings.

• Provides technical support to President & CEO at meetings when necessary.

• Assists with routine administrative and expense reports tasks.

• Attends internal meetings, helping facilitate remote access when needed.

• Other duties as assigned.

Required Skills/Abilities

• Exceptional organizational skills and attention to detail.

• Ability to prioritize and perform disparate tasks seamlessly, efficiently, and accountably.

• Excellent verbal and written communication skills and a commitment to providing outstanding customer service.

• Good judgment and the ability to proactively make timely, well-informed, and sound decisions; able to anticipate and plan ahead to complete tasks in a timely manner.

• High level of flexibility; comfortable adapting to changing circumstances when needed.

• Comfortable working independently and proactively finding answers to questions when needed.

• Ability to communicate and interact effectively with diverse individuals at all organizational levels, both internal and external.

• Able to exercise a high level of discretion and maintain confidentiality.

• Proficient in Microsoft Office Suite or related software; able to quickly learn new software platforms to perform job tasks.

• Ability to work occasional evenings and weekends.

Education and Experience

• Bachelor's degree required or equivalent experience in related discipline.

• Three to five years of experience in an administrative role.

JOIN US!

Get ready to make a difference in the lives of refugees every day! If you believe that this position matches your requirements, applying for it is a breeze. To apply through our website or to view other job openings, visit iistl.isolvedhire.com/jobs/

INTERNATIONAL INSTITUTE OF ST LOUIS: OUR STORY

The International Institute of St. Louis, a nonprofit organization, is our community's immigrant service and information hub. Our programs and services for immigrants, their families, and the wider community are locally and nationally acclaimed. We connect new arrivals with services and resources, engage foreign-born and the wider community, and build a more inclusive community.

Our Philosophy of Service: We SERVE with integrity, empathy, and respect. We are ACCOUNTABLE to our clients, our community, and ourselves. We CULTIVATE our clients' dignity through choice. We support all aspects of immigrant and refugee journeys from ARRIVING to THRIVING.

The above statements describe the job's essential responsibilities and requirements. This is not an exhaustive list of the duties that may be assigned to job incumbents.

Candidates of diverse backgrounds are strongly encouraged to apply.

EEO/AA