Executive Assistant to the Executive Chairman - Omni Retail Enterprises, LLC

Omni Retail Enterprises is an eCommerce company with multiple well-known brands like Pier1, Dressbarn, BodyBuilding.com, and many more. We are looking for motivated individuals who want to be in a fast growth company.

Reporting directly to our Executive Chairman at Omni Retail Enterprises, our Executive Assistant to the Executive Chairman provides executive support and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chairman. The Executive Assistant also serves as a liaison to our senior leadership team, organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Key responsibilities include: 

• Manage an extremely active calendar of appointments  

• Complete expense reports  

• Composing and preparing correspondence that is sometimes confidential 

• Arrange complex and detailed travel plans, itineraries, and agendas  

• Compile documents for travel-related meetings 

• Plans, coordinates and ensures the Chairman’s schedule is followed and respected  

• Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Chairman’s time and office 

• Communicates directly, and on behalf of the Chairman, with senior leadership team and other team members, on matters related to Chairman’s programmatic initiatives 

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chairman including those of a sensitive or confidential nature 

• Determines appropriate course of action, referral, or response of incoming issues and concerns addressed to the Chairman 

• Provides a bridge for smooth communication between the Chairman’s office and internal departments while demonstrating leadership to maintain credibility, trust and support with senior leadership and all other team members 

• Works closely and effectively with the Chairman to keep him well informed of upcoming commitments and responsibilities, following up appropriately 

• Acts as a "barometer," having a sense for the issues taking place in the workplace environment and keeping the Chairman updated 

• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chairman, some of which may have organizational impact 

• Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence and other tasks that facilitate the Chairman’s ability to effectively lead the company  

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures 

• Serves as the Chairman’s administrative liaison to all Omni Retail Enterprises team members  

• Serves as liaison to the senior leadership team  

• Serves as an adjunct member of the senior leadership team including assisting in scheduling meetings and attending all meetings  

• Assists in coordinating the agenda of senior leadership team meetings, off-sites, and all staff meetings  

Qualifications  

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail  

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior leadership team, other team members and external partners 

• Expert level written and verbal communication skills  

• Strong Microsoft Suite skills, particularly Microsoft Excel 

• Demonstrated proactive approaches to problem-solving with strong decision-making capability  

• Emotional maturity  

• Highly resourceful team-player, with the ability to also be extremely effective independently 

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response  

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment  

• Forward looking thinker, who actively seeks opportunities and proposes solutions 

• Ability to work independently on projects, from conception to completion 

• Able to work under pressure at times and to handle a wide variety of activities and confidential matters with discretion 

• Must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented 

• Ability to exercise good judgment in a variety of situations 

• Strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities  

• Candidate’s location near Naperville, Illinois is preferred but not mandatory 

Education and Experience Requirements  

• Bachelor's degree preferred 

• 5+ years of experience supporting C-Level Executives, preferably a CEO/Chairman level executive • Experience and interest in internal and external communications 

• Previous experience in PE/VC and/or Retail/eCommerce organizations preferred 

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)