Executive Assistant to the Dean - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The University of California, Irvine School of Education is a diverse, dynamic and collaborative institution focused on advancing education sciences and contributing to improved education opportunities and outcomes for individuals across the education lifespan, from early childhood to higher education and beyond. The UCI School of Education's programs, research and community partnerships are dedicated to producing innovative scholarship, addressing the needs in education, and inspiring future generations of educators, scholars and leaders. U.S. News & World Report ranks the UCI School of Education No. 8 education and educational research school globally and, nationally, No. 11 graduate school of education and No. 4 among public schools of education. Led by Dean Frances Contreras, the UCI School of Education is home to more than 1,000 students enrolled in the bachelor, master and doctoral degree programs, and a vibrant network of more than 10,000 alumni. The UCI School of Education has been a part of UCI since 1967, when it was established as an Office of Teacher Education. In 1991, it grew into the Department of Education and, in 2012, became the School of Education. For more information, visit education.uci.edu.

As the Executive Assistant to the Dean, provides executive level analytical and planning support in managing and coordinating the scope of the Dean’s calendar and priorities.

The Executive Assistant provides proactive, responsive, and effective executive-level support and serves as a central resource for the coordination of all Dean’s events and activities. Schedules and manages meeting logistics (meeting rooms, catering, computer/AV equipment, parking, etc), coordinates all travel, processes payments/reimbursements, and plans events for the School of Education.

Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Demonstrates knowledge, experience, and flexibility in providing analytical and executive administrative support to Dean and management staff in an environment with constantly changing priorities and assignments; ability to act with professional demeanor and diplomacy. Takes initiative on projects and tasks, Use discretion with confidential information, and assures timely follow up and completion of projects.Provides general support for the Dean’s Office as assigned.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $63,800.00- $87,700.00 (Annual). 

Required:

• Ability to use high-level discretion and maintain a high level of confidentiality.
• Ability to provide consultation to senior leaders.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Small to mid-level project management skills.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Solid skills in problem identification.
• Thorough knowledge of common organization-specific and other computer application programs, including Microsoft Office Suite (Outlook, Word, Excel, Powerpoint) and Adobe Acrobat.
• Strong service orientation.
• Familiarity with the organization's processes, protocols and procedures.
• Excellent writing, editing and proofreading skills to compose letters, memoranda, reports, and other documents with proper grammar, spelling and punctuation.

Special Conditions:

• Must be on-site and in-person.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.