Executive Assistant to the Chief Marketing Officer - Joni and Friends
Agoura Hills, CA 91301
About the Job
Under the supervision of The Chief Marketing Officer, support the overall objectives of Joni and Friends’ Development & Marketing departments. Perform duties and responsibilities including, but not limited to:
- Provide administrative support to the CMO in an efficient, timely, and effective manner
- Maintaining calendars, contact lists, and scheduling of meetings
- Organization of phone calls, correspondence, and other mail to include drafting letters and answering or managing emails
- Making travel arrangements
- Preparing and tracking monthly expense reports
- Processing and delivering mail and communications
- Creating agendas and taking minutes at meetings
- Managing and maintaining budgets and approvals of expenses for the CMO
- Editing speeches and preparing PowerPoint presentations
- Possess the ability to speak “on behalf of” the CMO and attend meetings in her absence, as well as reporting back with action items
- Anticipating the needs of the CMO prior to meetings, providing background information on visitors, and setting up any necessary equipment
- Hosting meetings, both on and offsite
- Act as liaison to International Disability Center (IDC) guests: coordinate invitations and visits, prepare for meetings, plan and orchestrate luncheons, follow-up calls and correspondence, and other needs required to meet the needs of guests
- Host in-person meetings held at the IDC or at offsite locations for team building and brainstorming. This includes meeting room set-up, food and catering, gifts, and other duties assigned
- Organize and maintain physical files for the marketing team
- Assist the CMO and VP managing tasks in Asana (project management system)
- Work closely with all departments including; Global Operations, The Joni Eareckson Tada Disability Research Center, Development, and U.S. Ministry Offices to foster communication and relationships
- Help maintain appearance of the Marketing and Development area including the executives’ offices and conference room. Shop for and stock pantry with supplies as needed for meetings. Maintain the gift closet
- Work closely with other Executive Assistants on ministry projects and/or events, provide coverage for other Executive Assistants when they are out of the office
- Other duties and projects as assigned by supervisor to support department and organizational needs
- Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
- Desire to serve in a growing and dynamic Christian service ministry
- 5 years of Executive Assistant experience required
- Bachelor’s degree preferred or relevant experience
- Must be a self-starter, who is flexible and able to multi-task, support and work cross-functionally with other departments
- Capable of working well in a team environment and committed to professionalism and respect in interactions with co-workers and people served by the ministry
- Must possess the ability to effectively organize and prioritize a wide range of daily tasks with varied deadlines
- Sets a high standard of leadership in maintaining a sense of order in the workplace
- The initiative to seek work where needed when specifically assigned tasks are completed
- Good interpersonal communication skills both verbal and written and the ability to effectively organize and prioritize a wide range of daily tasks with varied deadlines are necessary
- Must be detail oriented, committed to accuracy, a team player and self-starter who is flexible and able to work independently
- Must have a strong sense of confidentiality
- Strong general computer skills are necessary along with a competent, working knowledge of Windows, Microsoft Excel, Microsoft Word, Microsoft Outlook and the Internet
- Understanding of Christian ministry and specifically Joni and Friends is desirable
Prior to applying for any position with Joni and Friends, all applicants must review our Statement of Faith and Mission Statement (below).
MINISTRY LIFE:
Joni and Friends desire is to glorify God in the way we conduct ourselves, and in the work we do. Employment at Joni and Friends is not just a job but a calling from God to serve and share the gospel with people living with disabilities. We desire to see the local church become a place of belonging for every family living with disabilities. We want every employee to excel in their walk with Christ and at their job. We purposely create a ministry-wide prayer life environment and offer leadership, and general training to help employees “Lead like Jesus*” and perform their work with excellence.
CHRISTIAN DISABILITY MINISTRY ENGAGEMENT:
Every employee at Joni and Friends, regardless of their specific role is expected to grow and develop as a Christian Disability Ministry Leader (CDML). This implies a continuous journey of learning and involvement, where employees engage not only in Joni and Friends’ programs but also extend their ministry efforts to their local Christ-honoring churches. This core competency includes:
Active Participation – Actively participate in ministry, both within the organization and their local Christ-honoring churches (if possible and to what degree they are able), advocating for participation of people with disabilities
Continuous Growth – Besides Lead Like Jesus and Beyond Suffering trainings, continue to develop in the realm of disability ministry
Culture of Belonging Approach – Encourage a culture of belonging ensuring that the needs of the disability community are addressed with grace and understanding
Integration of Faith and Work – Ensure that Christian values are a driving force in all aspects of work
Below outlines the Biblical Commission, Vision, Mission, and Values of Joni and Friends which employees are required to believe and uphold.
BIBLICAL COMMISSION:
“Go out quickly in the streets and alleys of the town and bring in the poor, the crippled, the blind and the lame…go out to the roads and country lanes and compel them to come in, so that my house will be full.” Luke 14:21-23 (NIV)
VISION:
“A world where every person with a disability finds hope, dignity, and their place in the body of Christ.”
MISSION:
“To glorify God as we communicate the Gospel and mobilize the global church to evangelize, disciple and serve people living with disability.”
VALUES:
- Honor God in everything we do
- Build relationships based on trust and respect
- Maintain integrity and excellence in programs and services
- Practice responsible stewardship
* Lead Like Jesus is a course of study provided to all employees and is based on the book written by Ken Blanchard and Phil Hodges of the same name. The Lead Like Jesus course is the model which governs our ministry culture and contributes significantly to Joni and Friends maintaining its certification as a “Best Christian Workplace” according to surveys by the Best Christian Workplace Institute (BCWI).
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