Executive Assistant to the CEO - Surgo Health

Description

What you’ll achieve:

• Serve as the primary point of contact between the CEO and internal/external stakeholders, managing sensitive and confidential matters with discretion. 
• Provide detailed-level administrative support including managing the CEO’s calendar, scheduling meetings, and organizing travel and meeting arrangements. 
• Handle complex and rapidly changing schedules, balancing priorities, and ensuring the CEO is prepared for all engagements. 
• Screen and prioritize emails and requests for the CEO’s time, delegating and responding as appropriate. 
• Work with other leadership team members to prepare and coordinate materials for executive and other meetings, including agendas, presentations, and reports. 
• Act as a gatekeeper, ensuring the CEO’s time is spent on the highest-value activities.

• Manage special projects and initiatives as directed by the CEO, ensuring they are executed effectively and on time. 
• Track progress on key business initiatives and ensure that critical deliverables are completed by appropriate stakeholders. 
• Assist the CEO in managing cross-functional communication and collaboration with leadership teams and external partners. 
• Conduct research and prepare background information for meetings, presentations, or strategic discussions as needed. 
  
  

• Coordinate and schedule leadership team meetings, board meetings, and investor engagements, ensuring all logistics are handled seamlessly. 
• Take detailed meeting notes, ensuring key takeaways, action items, and deadlines are captured and followed up on. 
• Plan and execute company events, off-site leadership meetings, and internal/external speaking engagements for the CEO. 
  
  

• Oversee aspects of office management as needed, ensuring a productive and efficient work environment. 
• Support the CEO in managing vendor relationships, external partnerships, and high-priority communications. 
• Collaborate with the operations team to streamline processes, improve workflows, and optimize overall efficiency in the CEO’s office. 

• Build and maintain relationships with key stakeholders, including board members, investors, partners, and clients. 
• Manage external communications on behalf of the CEO as needed, drafting correspondence, reports, and presentations as required. 

About you:

• 10+ years of experience as an Executive Assistant supporting C-suite executives, preferably in a start-up or high-growth environment. 
• Bachelor’s degree in Business, Communications, or a related field is preferred but not required.  
• Passionate about working in a fast-moving and dynamic start-up environment. 
• Demonstrated ability to handle sensitive information with the utmost discretion and confidentiality. 
• Strong organizational, project management, and proactive problem-solving skills with impeccable attention to detail. 
• Ability to anticipate the needs of the CEO and proactively address challenges before they arise. 
• Ability to work with a flexible schedule and adjust to varying time zones, ensuring alignment with the CEO's needs and availability.
• Excellent written and verbal communication skills, with the ability to interface with senior executives and external stakeholders. 
• Proficiency with office software (e.g., Microsoft Office, Google Suite, Zoom) and project management tools (e.g., Asana, Trello). 
• Proven experience in managing complex travel, calendars, and high-priority tasks with efficiency and professionalism. 
• Adaptability and ability to thrive in a fast-paced, evolving start-up environment. 

Benefits

• Fantastic, fun and collaborative colleagues; opportunity to solve tough challenges in healthcare
• Ability to be entrepreneurial and tremendous opportunities for growth 
• Public Benefit Corporation with an impact and equity mission
• Competitive compensation and health benefits
• Generous PTO, 10+ holidays
• Highly competitive 401K 
• 3 months paid parental leave
• Professional Development opportunities