Executive Assistant (to the CEO) - Ongo

What is Ongo?

Ongo is building the platform for reprogramming human behavior. We use code, content, and science to make the healthy choice the easy choice. We've built a range of beautiful, interactive mobile products that help health experts improve the reach and depth of the interactions they have with their communities.

With Ongo, a health & wellness expert can build and grow their own digital subscription business - with their very own branded mobile app. The apps have top-notch functionality comparable with market leaders like Nike Training Club and Calm, but require no design or coding (power to the people!). We work with leading experts across categories of exercise, nutrition, sleep, mindfulness, relationships, addiction, and more.

We're backed by passionate investors who have built multiple billion dollar companies, and we're working with some of the leading experts in the world to empower people to reach their full potential. We're all excited about the opportunity to make a real and measurable impact on health!

What's the position?

Executive Assistant. Wearer of hats and savior of time. 

You will be joining as the Executive Assistant to the CEO. This is an opportunity to be part of the founding team, working closely with the CEO to help Ongo scale through our next phase of growth.

Own: You will be singularly responsible for:

• Managing the CEO's inbox, schedule, and relationships with key internal and external stakeholders.
• Conducting research and analysis as requested by the CEO.
• Preparing communications, presentations, and other documents for the CEO.
• Coordinating company events and activities as directed by the CEO.
• Providing general administrative support to the CEO and other members of the executive team as needed.

Assist: You will be involved, or collaborating with other team members on:

• Customer development
• Product roadmap & budgets
• Human resources & administration
• Other internal projects as needed

Impact Plan for this Role

Within 1 month, you'll...

• Take control of the CEO's primary accounts and begin triaging communications.
• Complete your first several projects researching tools for the CEO as needed.
• Audit current processes at Ongo and report on opportunities for improvements.
• Develop an initial backlog of tasks to aid the CEO in his duties.

Within 3 months, you'll...

• Research processes & tools to help with organizational health & efficiency.
• Implement new processes and tools as necessary.
• Develop a prospective backlog of prioritized tasks to aid the CEO in his duties.
• Plan your first company-wide retreat.
• Work with our CEO to identify 1-2 key administrative needs you can fulfill in a larger context.

Within 6 months, you'll...

• Manage additional administrative resources as necessary.
• Create SOP's for administrative processes.
• Take on additional administrative responsibilities as we grow our team.

Within 12 months, you'll...

• Take on significant responsibility within at least one team at Ongo.
• Contribute as a primary owner to at least 1 cross-functional goal at Ongo.

So who are you?

You live a life of cheerful service, you care about your team, and you were born to solve problems with a smile. You love finding solutions to tricky problems and seeing the impact on the whole business. You sweat the small stuff, but can take a step back to make sure we're focusing on the right problems to begin with. And these experiences help, too:

• Software: Experience with a wide range of software commonly used in tech companies (we use ClickUp, Slack, Google Workspace, Figma, Rippling). Staying on top of new tools and helping our team do the same is important!
• Organization: Experience and passion for bringing order to chaos (we're not really that chaotic - but you know what we mean ).
• Communication: Strong written and verbal communication skills.
•  Prioritization: Ability to work under pressure with deadlines, and to adapt to evolving priorities. Ability to direct your attention to the most important problems when needed.
• Wellbeing: We're working with experts in health and wellness - we love it when our team is passionate about health, too!
• Experience: Bachelor's degree and at least 3-5 years experience as an executive assistant or similar role supporting an executive. Experience in a startup environment is a solid plus.

What are the responsibilities?

If you're chosen to join our team, you'll have the opportunity to work closely with the CEO from an early stage in a well-supported company. You will be driving high level decisions across our teams, with a fair amount of hands-on opportunities to support products that actually help people lead healthier, happier lives.

Are there benefits?

You bet there are! You'll get competitive salary and equity. We're a health company, so we care about that stuff - you'll also get great medical and dental coverage. And we emphasize strong work/life balance - we'd be hypocrites not to!

And there are plenty of opportunities for you to grow through conferences, training, and more. Plus you get to work with some great people