Executive Assistant to the CEO - AZ Leads - Vista College Prep

About AZ Leads

Launched in 2021, AZ Leads is an organization that  seeks to dramatically accelerate the number of high quality schools available to our highest need students. Through an initiative designed to recruit exceptional school leaders, provide start-up support and leadership development to schools, and advocate on policy issues directly related to demonstrating the transformative power of a thriving, high-performing system of schools, we strive to offer meaningful solutions by maximizing expertise, experience and unique perspectives. We believe that this is only accomplished through collaboration between a wide variety of stakeholders, including districts, charters, experts, funders and policymakers.

AZ Leads is currently seeking an Executive Assistant to the CEO to join our team.  As an Executive Assistant, you will be responsible for managing scheduling priorities and business development activities for the CEO, conducting targeted research, and supporting the CEO with special projects as needed.  

What You’ll Do

The Executive Assistant will be expected to:   

• Deliver outstanding schedule management and executive support: Solicit and review meeting requests, prioritize appointments, coordinate scheduling with internal and external parties, manage scheduling priorities, travel and event logistics for the CEO.  Assist with all administrative and operational tasks in a well-run office (office supplies, organization, etc.).  Assist with material generation, minutes, and various tasks associated with board meeting preparation.
• Manage multiple priorities: Support the CEO with targeted research, working directly with a variety of stakeholders across multiple, concurrent projects.  Assist with preparation of key documents/data needed for meeting preparation, and board meetings.
• Engage with stakeholders: Communicate in a professional and respectful manner to all stakeholders, including external partners and internal team members.
• Demonstrate initiative and effectively manage time: Identify potential challenges before they arise and ensure that all scheduling priorities are addressed in a timely manner.

What We’re Looking For

• Education: BA/BS required, experience in education sector preferred 
• Related experience: Previous experience with calendar and schedule management in a fast-paced organization
• Organization Skills and Adaptability: Capacity for maintaining an organized schedule and an ability to navigate ambiguity comfortably and meet frequent deadlines
• Project Management and Adaptability: Ability to coordinate multiple events at a time, ensuring that all priorities are met across special projects
• Results: Demonstrated ability to exceed goals and a bottom-line, action focused orientation
• Strategic Vision and Agility: Ability to think strategically, anticipate future consequences and trends and incorporate them into a project; self-starter
• Strong Interpersonal Skills: Sense of humor, the capacity to operate in a fast-paced atmosphere, and an enthusiasm in joining a forward-thinking organization.

What We Offer

• Competitive salary based on experience
• Comprehensive medical, dental, and vision coverage
• Retirement benefits
• Paid holidays, vacation, sick, and family leave
• Flexible work environment

All staff members are equipped with the tools needed to succeed, including relevant and quality professional development, laptop computer, email, and all necessary supplies.​

To Apply: Email a resume and two writing samples to jparedes@azleads.org 

Location: Phoenix, AZ

We are a proud Equal Opportunity employer committed to building a diverse workforce. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status or disability.