Executive Assistant to Owners (Husband-Wife Team) - High Performance Restoration

Job Title: Executive Assistant to Owners (Husband-Wife Team)

Location: Frisco, Texas (Primarily in-person, potential hybrid after onboarding)

Schedule: Full-Time

About the Role:

 Join a fast-paced, family-owned business as the Executive Assistant to the dynamic husband-wife ownership team. This is a unique opportunity to blend business and personal support responsibilities in a highly organized, proactive, and confidential manner. If you excel at juggling diverse tasks, anticipating needs, and ensuring everything runs seamlessly, we want to hear from you!

Key Responsibilities:

Business Support:

• Scheduling and Calendar Management: Coordinate complex schedules, prioritize meetings, and ensure timely reminders.
• Email and Communication Management: Handle email correspondence, draft responses,and manage communications with clients, vendors, and other stakeholders.
• Project Coordinator: Assist with planning, organizing, and tracking business projects.
• Document Preparation: Prepare presentations, reports, and other business documents.
• Meeting Support: Organize meeting agendas, take detailed notes, and follow up on action items.
• Vendor and Contractor Liaison: Manage relationships with service providers and oversee related contracts. 
• Expense Management: Track expenses and prepare monthly financial reports.

Personal Support:

• Household Coordination: Oversee household schedules, including maintenance, appointments, and events.
• Errands and Personal Tasks: Handle personal errands, online orders, and travel arrangements.
• Event Planning: Coordinate family gatherings, holidays, and personal events.
• Financial Oversight: Monitor and organize personal finances, including bill payments and expense tracking.
• Travel Planning: Manage domestic and international travel itineraries for business and personal purposes.
• Lifestyle Management: Coordinating memberships, subscriptions, and other lifestyle needs.

General Administrative Support:

• Maintain strict confidentiality and discretion in all matters.
• Anticipate needs and address them proactively to ensure smooth daily operations.
• Act as a gatekeeper, effectively prioritizing and managing incoming requests.
• Provide occasional backup support for other team members as needed.

Qualifications:

• Proven experience as an Executive Assistant or in a high-level administrative role.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and other relevant tools.
• Familiarity with project management software is a plus.
• Ability to work independently and handle pressure with professionalism.
• High level of discretion, integrity, and professionalism.

Preferred Skills:

• Experience supporting entrepreneurs or small business owners.
• Knowledge of basic bookkeeping or financial management.
• Event planning or coordination experience.

What We Offer:

• $60,000 - $70,000 per year with potential benefits.
• Occasional schedule adjustments for urgent tasks.
• Work closely with driven entrepreneurs and gain diverse experience.

If you are a highly motivated individual who thrives in a dynamic environment and enjoys taking on diverse responsibilities, we'd love to hear from you.