Executive Assistant to COO - Asset Management - Mission Staffing

We are looking for an exceptional individual to join our team as an Executive Assistant to the Chief Operating Officer. This role is designed for a proactive, self-motivated professional eager to contribute both to day-to-day administrative tasks and special project initiatives. The ideal candidate will possess strong problem-solving and critical thinking abilities, thrive in a fast-paced environment, and support the growth of an evolving and dynamic team. This position is based in New York City.

Key Responsibilities:

• Manage the COO's calendar, scheduling internal and external meetings
• Serve as a liaison between the executive team and key stakeholders, including clients, investors, partners, board members, and department heads
• Prepare and organize materials for meetings, create and edit presentations, spreadsheets, and other documents as required
• Collaborate with assistants across the company to manage logistics for meetings, projects, and special assignments
• Track project progress and KPIs, acting as the go-between for the COO and the Operations team
• Coordinate business travel, including itinerary creation and travel arrangements
• Handle expense reports and process vendor invoices when necessary
• Support both individual and team-driven special projects
• Assist with ad-hoc requests related to job duties and personal tasks

Ideal Candidate Profile:

• Quick thinker and learner, able to navigate a fast-paced, rapidly changing environment
• Strong ability to manage multiple tasks, meet deadlines, and take ownership of responsibilities
• Collaborative mindset with the ability to work effectively with a diverse team; experience in people and light project management is a plus
• Flexible, adaptable, and eager to learn with a willingness to accept and apply constructive feedback
• Highly detail-oriented with excellent time management and organizational abilities
• Demonstrates professionalism, integrity, discretion, and confidentiality
• Anticipates the needs of executives, teams, and the organization
• Tech-savvy and resourceful in problem-solving
• Proactive, positive, and energetic with a "can-do" attitude
• Outstanding written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Excel

Qualifications:

• Minimum 4 years of experience supporting senior executives, ideally in the finance or investment sectors
• Experience in a high-paced, C-level support role preferred
• Bachelor's degree is a plus but not required