Executive Assistant to Chief Executive Officer at Buckeye Global

Job Title: Executive Assistant to the President/VP

Job Duration: 7+ Months Contract – W2

Job Location: Alameda California 94502 (Onsite)

Note:

100% Onsite

Regular Shift 8AM - 5PM PST

Arranging Meetings

Calendar Management

Concur Travel and Expense

Processing Expense Reports

Essential Duties and Responsibilities:

This position provides assistance with a variety of complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit.

Essential Duties and Responsibilities:

• Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
• Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software
• Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
• Provides support for reimbursement requests and expense reports
• Tracks contracts, purchase requisitions and invoices
• Orders office supplies and handles incoming and outgoing packages and mail
• Manages office communications—fields and routes organizational phone calls, emails, and traditional mail

Education/experience/knowledge & skills:

Education/Experience:

• High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or,
• Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or,
• Bachelor’s degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or Equivalent combination of education and experience

Experience/The Ideal for Successful Entry into Job:

• Experience within the pharmaceutical and biotech industries
• Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service.