Executive Assistant to CEO - Regal Securities, Inc.

Executive Administrative Assistant to CEO and Legal Counsel 

Flexible Opportunities Available -  Full-Time, Flex-Time, or Part-Time

Finance Industry (Glenview, IL)

Are you a talented Executive Assistant seeking a perfect work/life balance? Let’s talk!

About Us: Regal Securities, Inc., a dynamic and entrepreneurial financial services firm, has been thriving for over 45 years. With offices nationwide and our headquarters in Glenview, Illinois, we are gearing up for high growth and exciting challenges.

The Opportunity: We have an immediate opening for an Executive Assistant to support our Chairman and General Counsel. This role is perfect for candidates seeking flexibility in their work schedules, with options for full-time, flex-time, or part-time arrangements.

Key Responsibilities:

• Handle sensitive and confidential details with discretion, establish priorities, and resolve day-to-day operational issues.
• Assist the CEO with accounting, bookkeeping, tax compliance, and report preparation using QuickBooks.
• Edit documents, conduct online research, and provide general support on diverse legal matters.
• Organize the office, manage confidential executive files, and maintain daily appointment schedules.
• Schedule and coordinate appointments, meetings, and travel itineraries.
• Professionally manage calls, emails, correspondence, and draft letters.
• Assist with various projects, including real estate and vendor follow-ups.
• Act as a liaison between executives and senior managers, coordinating projects and ensuring follow-ups.

Qualifications:

• Bachelor's degree preferred.
• Minimum 5 years of high-level administrative and secretarial experience.
• Intermediate knowledge of financial systems, especially QuickBooks.
• Advanced computer skills, proficiency in Microsoft Word, Excel, PowerPoint, email, report generators, and database applications.
• Excellent organizational skills and attention to detail.
• Ability to conduct research using expert online resources.
• Experience in a paralegal or legal environment is highly desirable.

Key Competencies:

• Thrive in a fast-paced environment with changing priorities.
• Maintain a flexible attitude and approach to assignments.
• Multi-task efficiently, establish priorities, and exhibit attention to detail.
• Strong interpersonal, oral, and written communication skills.
• Work independently, exercise sound judgment, and follow through on priorities.
• Promote a positive image and professional appearance.
• Treat colleagues with respect, uphold commitments, and work ethically and with integrity.
• Exhibit initiative, responsibility, flexibility, and leadership.

Why Regal Securities, Inc.?

• Dynamic and growing financial services firm.
• Flexible work schedule options.
• Collaborative and supportive work environment.

Equal Opportunity Employer: Regal Securities, Inc. is an Equal Opportunity Employer and values diversity in the workplace.

Join us and be a part of a team that values your expertise and offers the flexibility you need! Apply now to explore this exciting opportunity.

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